Our fast-paced litigation firm is seeking a highly organized, proactive, and detail-oriented Litigation Assistant to manage our high-volume court calendar and scheduling operations. The ideal candidate will be a master coordinator, capable of seamlessly balancing the schedules of our attorneys, opposing counsel, court reporters, and judicial assistants without conflict. Because we handle a substantial caseload, this role requires a professional who thrives on consistent follow-up, possesses a deep understanding of local court procedures, and can independently draft precise, rules-compliant legal notices. We value stability and dedication; we are looking for a long-term team member to grow with our practice.

Key Responsibilities Calendar Management:

Take full ownership of the firm's high-volume litigation calendar. Proactively identify and resolve potential scheduling conflicts to maximize attorney efficiency.

Coordinating Depositions & Hearings:

Act as the primary liaison to schedule depositions and hearings. Coordinate directly with judicial assistants, opposing counsel, and court reporting agencies.

Persistent Follow-Up:

Monitor outstanding scheduling requests. Execute consistent, frequent, and professional follow-ups when opposing counsel or third parties fail to respond timely.

Drafting Legal Documents:

Prepare and finalize Notices of Hearing and Notices of Deposition that strictly comply with the Florida Rules of Civil Procedure.

Professional Correspondence:

Compose clear, effective, and persuasive email correspondence communicating the firm's scheduling needs to judicial assistants and opposing counsel.

E-Filing:

Efficiently file notices and legal documents through the Florida Court's E-Filing Portal.

Position Requirements Experience & Longevity:

Minimum of 5 years of dedicated experience as a litigation assistant or legal secretary in Florida. A proven track record of employment stability and longevity with prior firms is strictly required. Candidates with a history of frequent job-hopping will not be considered.

System Proficiency:

Proven, hands-on experience navigating the Dade County (Miami-Dade) and Broward County Court MAP and CMS systems , as well as the Florida E-Filing Portal .

Organizational Skills:

Exceptional organizational ability with a proven track record of managing high-volume tasks without letting details slip through the cracks.

Communication:

Elite verbal and written communication skills; ability to maintain a professional, firm, yet polite demeanor in all correspondence.

Procedural Knowledge:

Strong working knowledge of Florida Rules of Civil Procedure regarding deadlines and notice requirements.

Job Type:

Full-time Pay:

$25.00 - $35.00 per hour

Benefits:

Dental insurance Health insurance Paid sick time

Experience:

Litigation assistant: 5 years (Required)

Work Location:

In person