A Litigation Legal Secretary provides secretarial and administrative work for a litigation attorney or litigation law firm. Uses specialized knowledge of legal terminology and procedures related to litigation. Organizes files, schedules meetings and manages communication to prepare for lawsuits and trials. Prepares and files documents for court cases. Works with supervision from an attorney or paralegal; may handle paralegal tasks.
Job Description Help for Job Description. Opens a new window. Are you a detail-oriented professional with a passion for the legal field? Spherion Naples is excited to share that we are looking for a skilled Legal Secretary to support a top-tier practice in Naples, FL. This is an incredible opportunity to step into a high-impact role where your organizational talents will truly shine, helping a booming practice stay seamlessly organized while helping you take the next rewarding step to get your career to a better place! In this dynamic position, you will provide vital administrative support by managing calendars, coordinating court dates, and drafting essential client documents. If you thrive in a fast-paced environment and take pride in delivering exceptional service, we want to connect with you!
Responsibilities:
Administrative Support:
Provide comprehensive assistance to one Partner.
Client & Calendar Coordination:
Communicate directly with clients, schedule appointments, prepare for meetings, arrange Notary Public services for signings, and meticulously maintain calendars.
Document Preparation:
Transcribe, draft, and proofread professional correspondence and legal client documents. Prepare estate planning document drafts such as Power of Attorney, Power of Attorney Revocation, Advance Directives, HIPPAA Authorization and Guardians Designation.
Court Coordination:
Coordinate directly with courts to schedule critical hearings, depositions, mediations, and other important court dates.
Time & Billing Management:
Enter Attorney billable time daily and assist with monthly client billing processes.
Case Assistance:
Help prepare discovery materials, legal research, docketing, and general case/trial management.
Working hours:
8:00 AM - 5:30
PM Skills:
A Business Administration degree is highly preferred. Prior hands-on experience working specifically within Litigation and/or Real Estate practice areas.
Education:
No Degree Required Experience:
0-1 years
Qualifications:
Proven proficiency in Microsoft Office, Outlook, Adobe Acrobat, and legal billing software like Aderant and/or Time Expert. Experience with Trust and Estate. Deep knowledge of Florida courts, judicial procedures, e-portal systems, and the CSC e-recording platform. Exceptional organizational skills, sharp attention to detail, and the ability to multitask effectively under pressure. Strong ethical foundation with a strict commitment to maintaining total client confidentiality. Flexibility to work a standard 40-hour workweek with the availability to work overtime when requested. Apply Now on this post!! We offer weekly open interviews Mondays thru Fridays 9:30am-12noon and then 1pm-2:30pm Walk-ins welcome, want to skip the wait... Call us at 239-494-3044 or send us a text today to schedule an interview!
