A Legal Secretary provides secretarial work that requires specialized knowledge of legal terminology and procedures. Prepares documents such as subpoenas or summonses and assists with legal research. Works with supervision from an attorney or paralegal.
Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an opening for a Litigation Legal Support Coordinator in its Baltimore office. The ideal candidate will have a high level of legal experience (minimum of 5 years) and administrative experience, exceptional communication and organizational skills, and the ability to work effectively both independently and as part of a team. Candidates should be proficient in MS Word (high priority), Outlook, and Excel. The candidate should be detail-oriented, a self-starter with excellent problem-solving skills, and able to work well in a fast-paced environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential functions are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Maintaining calendars with litigation dates and deadlines Prioritizing and executing tasks quickly and accurately Draft, review and format legal documents (pleadings, discovery requests/responses, motions, correspondence) under attorney supervision, draft and proofread as needed Preparing shell documents for attorneys in relation to discovery, orders, motions, trials and other proceedings E-file with applicable courts, coordinate filing confirmations, and securely scan, index and store documents Handling a high volume of proofreading; Updating and maintaining files, physical and electronic Time entry, reviewing client bills, conducting client conflict checks, new business intake, transcribing dictation Reviewing vendor invoices and processing them for payment Assisting attorneys and paralegals in preparation for hearings, mediations, arbitrations and trials Performs other duties as requested by the Office Administrator Physical presence in the office is an essential duty of this position
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
At least five (5) years of experience providing administrative support in a professional law firm environment A bachelor's degree is a plus At least one (1) year of litigation experience Demonstrates strategic thinking and initiative in handling assignments and projects Experience with BigHand is a plus Work occasionally requires a high level of mental effort and strain when producing a high volume of information Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours. Must provide minimum authorization to work in the United States. Resumes accepted only for the job posted. The compensation range for this role is $75,000 - $100,000. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. All employees are required to comply with BDBCB's information privacy and security requirements including its acceptable use policy. Such requirements are dictated by laws and regulations, by professional standards and by the marketplace and are directly applicable to BDBCB as well as to BDBCB through its clients.
