Job Overview The Legal Secretary Receptionist greets clients, answer phones, schedule appointments, handle administrative tasks, and perform basic legal clerical duties. This position requires a high level of confidentiality due to the sensitive nature of legal information handled.

Responsibilities include:

Client interaction: Greet clients in person and on the phone, directing them to the appropriate staff member.

Appointment Scheduling:

Managing attorney calendars by scheduling appointments, rescheduling as needed, and sending appointment reminders.

Phone Management:

Answering and directing phone calls, taking messages, and transferring calls to the appropriate party.

Administrative tasks:

Maintaining client files, copying/scanning documents, distributing mails, and managing office supplies.

Legal document preparation:

Preparing basic legal documents like correspondence, forms, and court filings under attorney supervision.

Data entry:

Entering client information into the firm's database.

Billing support:

Assist with the billing process.

Confidentiality:

Maintaining strict confidentiality regarding client information and legal matters. Other duties as assigned.

Required Skills and Competencies:

Excellent communication and interpersonal skills to interact effectively with clients and colleagues. Strong organizational skills to manage appointments, files, and administrative tasks efficiently. Attention to detail to ensure accuracy in data entry and document preparation. Proficient in Microsoft Office Suite and legal practice management software. Ability to multitask and prioritize in a fast-paced environment. Basic understanding of legal terminology and procedures. Associate/Certificate in paralegal or legal secretarial studies preferred. How to

Apply:

Interested candidates are invited to submit their resume, cover letter, and salary requirements.

Work Location :

In person

Pay:

Dependent upon education and experience

Work Location:

In person