Fact Witness Coordinator

Ardelle Associates is seeking a Fact Witness Coordinator to support the U.S. Attorneys Office (USAO) in Scranton, PA Duties Provide witness management assistance prior to, during, and after trial.

Typical assignments include the following:

work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury. Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements. Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses. Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Completeand submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements. Prior to fact witness' appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures. Meet with fact witnesses upon arrival. Usher to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents. Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts, Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary. Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations. Perform general office procedures pertaining to fact witness management, including, but not limited to establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties. Qualifications A High School diploma or GED is required; An undergraduate degree is preferred; One year of experience in clerical, office, or administrative support services; Proficiency in Microsoft Office Suite, word processing, document creation and management, business administration, and data entry; U.S. Citizenship and ability to obtain adjudication for the requisite background investigation Must have valid State driver's license Physically located within the general geographic commuting radius of the USAO office

Schedule:

8 hour shift

Education:

High school or equivalent (Preferred)

Experience:

Microsoft Office:

1 year (Preferred)

Paralegal:

1 year (Preferred)

Job Types:

Full-time, Contract Pay:

$23.55 - $28.64 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person