Job Summary We are seeking a highly organized and detail-oriented Executive Legal Secretary to provide comprehensive administrative and legal support to the CEO. This dynamic role requires a proactive professional with exceptional communication skills, a strong understanding of various legal practice areas, and proficiency in legal case management systems. The Executive Legal Secretary will play a vital role in ensuring the smooth operation of the legal office, managing complex schedules, preparing legal documents, and facilitating effective client communication. If you thrive in a fast-paced environment and are passionate about supporting legal excellence, this opportunity is perfect for you! Duties Manage and coordinate complex calendars, appointments, and meetings, ensuring optimal time management and preparedness. Prepare, review, and edit legal documents, including pleadings, contracts, and correspondence with precision and attention to detail. Organize and maintain electronic and physical files using document management systems like Centerbase and Sharepoint; ensure confidentiality and proper document review procedures. Assist with client communication by drafting professional correspondence, handling inquiries with courtesy and professionalism, and coordinating interviews or meetings as needed. Support litigation processes by preparing case files, managing court filings in procedural law jurisdictions, and tracking deadlines meticulously. Perform data entry, record keeping, filing, proofreading of legal documents, and manage incoming calls with excellent phone etiquette to ensure seamless office operations. Requirements Proven experience as a legal secretary supporting insurance defense and commercial litigation. Strong knowledge of procedural law procedures across various jurisdictions; familiarity with civil litigation support is highly desirable. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Demonstrated ability to handle confidential information responsibly while maintaining high levels of organization and accuracy. Excellent writing skills for drafting legal correspondence and supporting documentation; strong proofreading abilities are essential. Experience with legal case management systems such as Centerbase and Sharepoint. Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment; project management experience is beneficial. Effective client communication skills coupled with professional phone etiquette; ability to interview clients or witnesses as part of case preparation is valued. Join our team if you are eager to contribute your legal administrative expertise in a vibrant environment that values precision, proactive support, and continuous learning!

Pay:

$60,000.00 - $70,000.00 per year

Work Location:

In person