DEFINITION

Under direction, the Courtroom Clerk performs clerical duties in a designated courtroom of the Superior Court; attends court sessions and prepares records of court proceedings in conformance with statutes, policies, and the direction of a judicial officer; swears in witnesses and juries; maintains exhibits offered in evidence; and to perform related duties as assigned.

DISTINGUISHING CHARACTERISTICS

The Courtroom Clerk is a journey-level classification that serves as the primary clerical support for judicial officers; administers the essential clerical functions of a courtroom; works closely with employees of other County departments, representatives of legal offices, and the public in matters before the court; and may provide lead work direction to clerical staff. Incumbents work independently within established, yet frequently changing policies, procedures and guidelines. They perform very responsible and complex legal clerical work and must perform all required duties within frequent deadlines, time limitations, and pressure from court users and staff, requiring speed, sustained attention, and a high degree of accuracy. The Lead Courtroom Clerk is an advanced-level classification that is reserved exclusively for those positions that the appointing authority designates as lead workers with the accompanying duties of such a designation. The Lead Courtroom Clerk is responsible for scheduling, assigning, and training Courtroom Clerks, while at the same time performing non-supervisory work that is usually of the same kind and level as that the Courtroom Clerk. Typically, this assignment is made in the absence of a supervisory position within the unit.

EXAMPLE OF DUTIES

Duties may include but are not limited to the following: 1. Assists judicial officers in the organization, preparation, and execution of daily court schedules and preparing legal documents prior to trial proceedings. 2. Attends court sessions to record minutes, administer oaths, and accurately document and file all exhibits presented during hearings. 3. Prepares a range of legal documents, such as minute orders, legal notices, court decisions, and other essential paperwork. 4. Examines legal documents presented to the court for completeness of information, accuracy, adherence, and legal format before submitting to the judicial officer for review and/or official filing. 5. Responsible for receiving and maintaining custody of all exhibits submitted during trial including items of value, weapons, and controlled substances. 6. Prepares, signs, certifies, and approves court orders and judgments; processes pre- and post-judgement motions and facilitates the issuance of various court directives such as orders, writs, bench warrants, and other types of criminal warrants. 7. Dispatches official notices of court actions to relevant parties involved in legal proceedings to ensure awareness and compliance with court directives. 8. Assists in the process of jury selection; assesses and calculates jury fees and mileage fees due to jurors; calculates court reporter fees. 9. Ensures accuracy of minutes; enters details of proceedings into official court dockets and records. 10. Reviews and approves default judgments, commitments, and work of other staff on appeals to ensure legal validity and accuracy. 11. Prepares and maintains a variety of correspondence and reports, including statistical reports detailing court metrics. 12. Provides information to individuals involved in court cases regarding procedures, deadlines, and legal requirements. 13. Coordinates Court activities with the Master Calendar Section to limit scheduling conflicts. 14. Verifies the presence of all necessary parties including jurors, counsel, and litigants, before proceedings begin; processes and distributes juror attendance verification. 15. Calendars court-related appointments and meetings for judicial officers; organizes and maintains files and records; and may provide a variety of other administrative support for judicial officers. 16. Provides lead direction to clerical staff in the preparation of court filings, records, and reports; may provide lead direction to other clerks when support staff is not present. 17. Performs routine clerical duties, such as answering telephones and emails, managing Court records, filing endorsements, acquiring signatures, and handling mailings as necessary. 18. Performs related duties as assigned.

ADDITIONAL DUTIES FOR THE LEAD COURTROOM CLERK 1.

Provides lead direction for all Courtroom Clerks; assists in scheduling and assigning work; sets priorities; reviews work. 2. Develops comprehensive training programs and instructs staff in work methods and procedures; prepares training manuals and materials to facilitate effective training. 3. Participates in the recruitment and selection process by providing input on selection decisions; provides input on performance matters. 4. Supports staff in resolving difficult and complex work challenges by researching, analyzing, and identifying solutions to difficult problems and questions. 5. Collaborates with managers on staffing needs or operational problems and recommends updates to policies and procedures.

SUPPLEMENTAL INFORMATION TYPICAL PHYSICAL REQUIREMENTS

Sit for periods of up to four (4) hours, read for periods of up to four (4) hours, work on a computer for periods of up to four (4) hours; move and lift court files; move around freely within the courtroom; see and hear within normal range with or without correction; speak loudly and clearly enough to be heard in open court; remain alert and attentive while court is in session; read text with our without correction.

TYPICAL WORKING CONDITIONS

Work is performed in an office environment; continuous contact with other staff and the public.

OTHER REQUIREMENT

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