DEFINITION

Under general supervision, performs a wide variety of functions related to coordinating and scheduling various services (e.g., court interpreters, court reporters) for the courtrooms, ensuring appropriate coverage, requiring knowledge and understanding of court functions, policies, and procedures and performing related duties as assigned.

DISTINGUISHING CHARACTERISTICS

The Court Services Coordinator is a journey-level classification that performs duties requiring knowledge of Court policies and procedures related to coordinating and scheduling court related services and ensuring appropriate coverage in courtrooms. The Court Services Coordinator is distinguished from the Deputy Clerk classification in that the latter performs a wide variety of legal, clerical, and processing tasks. Examples of Duties Duties may include but are not limited to the following: 1. Coordinates, schedules, and assigns judicial officers, employees and/or contract staff to courtrooms daily, including faxing Court schedules and requesting schedules from individuals and/or the Sacramento Branch Courts to ensure timely and adequate coverage. 2. Collaborates and acts as liaison with other counties regarding availability of employees and/or contract staff; contacts Regional coordinator as needed to ensure coverage in courtrooms. 3. Determines priority of requests for courtroom coverage; executes and/or assigns requests accordingly. 4. Organizes and maintains various schedules, including documenting and logging schedules and availability; posts daily schedules; tracks specific requests; and maintains and updates contact information. 5. Updates calendars in the case management system to reflect scheduling changes and judicial officer assignments. 6. Receives law enforcement officer unavailability information from various law enforcement agencies and notifies the courtroom(s) per procedure. 7. Schedules and coordinates videotelephony software (e.g., Zoom) for interviews, trainings and meetings, as needed. 8. Oversees the full scope of contract staff administration, guaranteeing contractors assigned to the court have active contracts, assigned duties, and a seamless transition into their role. 9. Follows up on cancellations of contract staff and absent employees; makes changes and revisions to schedules as needed; ensures employees and/or contract staff have appropriate certification. 10. Resolves urgent and immediate requests and/or discrepancies with employees and/or contract staff, Judicial Officers, Court staff, Attorneys, Public Defenders, and the public regarding assigned courtroom services. 11. Provides thorough explanations of courtroom procedures to new Court employees and/or contract staff. 12. Performs related duties as assigned.

Minimum Qualifications Either I Experience:

Two (2) years of experience in the class of Deputy Clerk in the Sacramento Superior Court service.

Or II Experience:

Three (3) years of experience performing legal clerical duties.

Education Substitution:

Education may substitute for up to one (1) year of the required two (2) years of experience, on the following basis: (1) Completion of an Associate of Arts degree or higher level of education from an accredited college or university in a course of study related to the knowledge, skills, and abilities for the classification, e.g., English, Communications, Justice Administration, etc.; or (2) Completion of a legal assistant certificate program from an accredited business school, college, or university.

Knowledge of:

The organization and operation of the judicial system along with legal terminology related to courtroom proceedings; scheduling and coordinating staff; laws and regulations related to assigned functional area; use of computers and various office equipment; clerical practices and procedures; English grammar, spelling, and usage; principles and practices of customer service.

Ability to:

Organize and maintain various schedules and resolve scheduling conflicts; use a computer with standard word processing programs and court-wide systems and programs; perform clerical work involving judgment and accuracy; independently make decisions based on policies and practices of the Court; establish and maintain effective working relationships with employees and contract staff, Judicial Officers, Attorneys, co-workers and the public; operate standard office machines and equipment such as computer, facsimile, copier, scanner, and printer; read, write, and speak English at a level necessary for satisfactory job performance and communication. Other Information

TYPICAL PHYSICAL REQUIREMENTS

Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copier, scanner and facsimile.

TYPICAL WORKING CONDITIONS

Work is performed in an office environment; continuous contact with other staff and the public.

OTHER REQUIREMENT

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