OTSEGO COUNTY JUDICIAL SYSTEM JOB DESCRIPTION JOB TITLE

Deputy Court Clerk

REPORTS TO

District Division Supervisor/Clerk of the Court SUMMARY Performs a variety of complex clerical tasks involved in processing civil, criminal and traffic cases. Provides information and assistance to law enforcement officers, attorneys, defendants and court patrons. Substitutes for other court staff and provides general clerical assistance to the Judges and administrative staff. Deputy Court Clerks will be required to perform work in one or more of the following areas of the court: civil, criminal, traffic, or other areas as individually assigned.

PRINCIPAL DUTIES AND RESPONSIBILITIES

(An

• denotes duties or responsibilities judged to be "essential job functions" in terms of the Americans With Disabilities Act or ADA).

Civil:

Opens, processes and closes general civil, small claims and summary proceedings cases. Records and processes complaints and pleadings, distributes and files civil documents, enters case information into the computer, coordinates service of process, prepares legal documents, and enters defaults, orders and judgements.

• Receives, receipts and records fees and other monies. Notifies appropriate staff to issue refunds or distribute monies in accordance with court orders.
• Operates a computer terminal to enter, update, correct and access case information; and to produce computer generated forms.
• Documents case activity and other pertinent case information on court documents and in the computer; maintains case histories on each case.
• Provides information to attorneys, law enforcement officers, defendants, court patrons and agencies about court policies and procedures, case status, scheduling of court proceedings and civil proceedings in general.
• Schedules court proceedings and issues proper notices to the appropriate parties.
• Processes garnishments and other post-judgment matters. Issues writs of garnishment and coordinates service of process.

Traffic:

Receives, records, and codes traffic citations from area law enforcement agencies. Verifies defendants' driving records, prepares case file and enters case information into the computer. Closes cases following dispositions.

• Receives, receipts and records fines, costs, bonds and other monies. Notifies appropriate staff to refund, forfeit and/or apply bond money to pay fines, costs and other assessments.
• Operates a computer to enter, update, correct and access case information; and to produce computer generated forms.
• Provides information to attorneys, law enforcement officers, defendants, court patrons and agencies about court policies and procedures, rights and options, case status, scheduling of court proceedings and traffic proceedings in general.
• Schedules civil infraction informal hearings and issues notification to the appropriate parties.
• Monitors case files and initiates enforcement action on overdue citations. Prepares and issues default judgments, bond forfeiture notices, and notices and orders of license suspensions approved by the court.
• Audits computer generated abstracts of conviction to ensure accuracy and submits abstracts to the Michigan Secretary of State.

Criminal:

Receives criminal complaints and related documents, opens case files, enters case information into the computer, and files case documents.

• Receives, receipts and records bonds, fines, costs, and other payments. Operates a computer terminal to enter, update, correct and access case information; and to produce computer generated forms.
• Ensures that case files are ready and available for scheduled court proceedings. Checks in defendants, attorneys and others.
• Documents case activity and other pertinent case information on court documents and in the computer; maintains case history on each case.
• Distributes and recalls search and arrest warrants as authorized.
• Provides information to attorneys, law enforcement officers, defendants, court patrons and agencies about court policies and procedures, case status, scheduling of court proceedings and criminal proceedings in general.
• Prepares and distributes jail commitments and other legal documents.

Probation:

Obtains, reviews, and discusses attendance records, treatment status/progress reports with probation officer, treatment agencies and others involved with probationers.

• Sends failure to report and show cause notices to probationers violating probation orders.
• Communicates with service, treatment, criminal justice service and community service agencies, and schools to verify attendance at court ordered programs, discuss conflicting information, document problems, and to discuss treatment matters.
• Refers probationers to alcohol and drug assessments and counseling, employment agencies/opportunities, and other programs to address specific needs of probationers.
• Answers the telephone and provides probation case information, procedural information and other probation related information.

Review case files of probationers scheduled to be discharged from probation to determine degree of compliance with probation terms and conditions and eligibility for discharge. Consults with Probation Officer regarding probationers who have not complied with all conditions.

• Creates and monitors all probation reports.

Other Duties:

May assist in all Court Divisions when necessary to meet the needs of the court. Performs other duties as assigned by the District Supervisor, Chief Judge or Court Administrator. The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

QUALIFICATIONS

Education:

High school graduation or equivalent.

Experience:

One year of general office experience, preferably in a district court or closely related setting.

Core Competencies :

Position requires the ability to work independently, be adaptable and detail oriented, comprehend and apply statutes and court rules, multi-task and be adept at operating all automated systems to assist the court in managing information. Must possess strong problem solving abilities, decisiveness, a strong work ethic, math skills particular to the position as well as organizational, excellent verbal communication, time management and conflict resolution skills. The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.

CERTIFICATION OR LICENSURE

None.

Date Approved:

05/15/98

Revised:

02/29/09 Initials ______ 11/15/16 Date ______

Job Type:

Full-time Pay:

$19.50 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance Shift availability: Day Shift (Required) Ability to

Relocate:

Gaylord, MI 49735: Relocate before starting work (Required)

Work Location:

In person