The purpose of this job is to provide administrative support to the judge during court proceedings. Prepares, updates, and ensures accuracy and completeness of court files and judge's orders. Essential Duties and Responsibilities

• The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job.

Employees may be requested to perform job-related tasks other than those specifically presented in this description Prepares and maintains court files and documents. Updates information management system as required. Processes requests for records checks from individuals, government agencies, attorneys, and businesses. Responds to incident reports, phone calls, and emails. Prepares and balances deposits. Schedules weddings, prepares marriage licenses and certificates, and files paperwork as required. Accepts, prepares, and processes bonds and bond forfeitures. Regular attendance is a necessary and essential function. Performs other duties as assigned. Supervisory Responsibilities No supervisory authority. Work may require providing guidance and training to others. Human Collaboration and Job Impact

• This area describes the personal interaction with others outside direct reporting relationships as well as the impact the job has on organization, the department or unit objectives, the output of services, or employee or public satisfaction Work may require providing advice to others outside direct reporting relationships on specific problems or general policies.

Contact may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Interactions have limited impact on the organization in terms of time, money, or public/employee relations. Fiscal Responsibility Position has limited fiscal responsibility. May assist in the collection of data in support of recommendations for departmental budget allocations. May monitor division or program/promotional level budget and expenditures. Education and Experience

• An equivalent combination of education, training and experience will be considered Education and Experience High School diploma or equivalent; Technical or Associates degree preferred.

3 to 5 years' experience in administrative support Licenses or Certifications Certified Court Administrator within four years of hire. Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position

Knowledge of:

Basic business English usage, including the meaning and spelling of words, rules of composition, and grammar. Relevant laws and regulations pertaining to Supreme Court Rule 37, city ordinances, Missouri Sunshine Law, Missouri marriage requirements. Legal terms and court documents. Office software applications such as Microsoft Office, Show Me Courts, Just Ware, and Tyler. General office practices and administrative procedures, records management, and administration techniques and procedures.

Skill in:

Basic arithmetic and computational operations. Communicating verbally and in writing to meet the needs of the audience. Applying active listening and asking questions for understanding. Collecting, organizing, and analyzing complex and/or technical data. Creating and maintaining detailed and accurate records. Typing and/or data entry with minimal errors.

Ability to:

Recognize, analyze, and solve a variety of problems. Handle difficult and stressful situations with professional composure and maintain effective interpersonal relationships. Maintain accuracy and attention to detail. Exercise discretion in disseminating information. Provide high levels of effective customer service. Exercise sound judgment in making critical decisions. Train others. Regularly use a computer, software, phone and related office equipment. Focus on tasks. Attend night court. Work Environment

• Environmental or atmospheric conditions commonly associated with the performance of the functions of this job

Work Environment:

Office or similar indoor environment

• Frequently or Often Exposures:

  Individuals who are hostile or irate
• Frequently or Often Individuals with known violent backgrounds
• Frequently or Often The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary. Incumbents may be required to exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Hours/Days Monday thru Thursday 7:30 AM to 5:30 PM with one night court a month Starting Salary $20.95/hr Pay Grade 106 Number of Positions Available 1 Deadline to Apply 09/27/2026 Open Until Filled No Special Instructions to

Applicants HOURS:

Monday thru Thursday 7:30 AM to 5:30 PM with one night court a month Notice to Applicants Individuals needing accommodation to apply may call 573.874.CITY (2489)

TTY:

711 (MO RELAY)

THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER

MALE / FEMALE

THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING

The City of Columbia participates in the federal E-Verify work authorization program