GENERAL SUMMARY

Oversees administrative procedures and accounting functions for the Districts Clerk's office; coordinates workflow; and supervises activities.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Supervises staff, which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations.
• Administers routine personnel matters, which includes administering personnel policies and procedures and overseeing timesheets and payroll functions.
• Coordinates with e-filing and case management software providers to ensure high performance of data programs and develop remedies to identified program deficiencies; and ensures court section personnel have adequate knowledge of software, data entry and e-filing requirements.
• Prepares or oversees preparation of Payment Authorization documents for submission to the County Auditor; oversees preparation and balancing of daily collections report and preparation of daily deposit; oversees balancing and preparation of monthly reports for collection activity, reconciling of Bond Account and Registry of Court Account; and oversees maintenance and administration of Custodial Account records.

• Attends seminars, conferences, workshops and classes to enhance and maintain knowledge of statutes, procedures and developments that affect daily court activities.
• Oversees state reporting requirements to Office of Court Administration, Criminal Justice Information System, Juvenile Criminal Justice Information System, NICS and Collection Improvement Program.
• Performs other related duties of a similar nature and level as assigned.
• Employees are required to comply with safety regulations, procedures and wear personal protective gear if required.

MINIMUM QUALIFICATIONS

Education and Experience 6 months to 1 year of advanced study or training beyond high school equivalency, with 1 to 3 years related experience. Combination of education and experience sufficient to successfully perform the essential functions listed above can be substituted. KNOWLEDGE, SKILLS, and

ABILITIES

• Ability to implement and supervise a system of standard operating procedures which adheres to applicable laws and regulations
• Ability to perform under stress
• Strong organizational skills
• Knowledge of office policies and procedures
• Ability to read and prepare correspondence
• Able to learn and understand case management software and online electronic filing programs
• Knowledge of processes and procedures within other county agencies as it applies to case management software
• Considerable knowledge of the standard accepted practices and principles of bookkeeping and accounting
• Ability to establish and maintain complex records and files
• Ability to learn and understand legislative changes and apply to daily operations
• Proficiency in legal terminology and communicating legal concepts
• Supervise and evaluate employees
• Prioritize and assign work
• Train, orient, and manage personnel
• Apply listening and interview skills, work under pressure, address conflict, solve problems, and make sound split-second judgments
• Read, analyze, and interpret standards, policies, procedures, and regulations
• Develop and write reports, policies, and correspondence
• Exercise good judgment and focus on detail as required by the job
• Operate standard office equipment, such as computer keyboards and monitors, copiers, scanners, and telephone
• Use (or learn to use) computer software and systems applicable to the position
• Follow oral and written instructions and procedures
• Meet schedules and deadlines of the work unit
• Maintain well-organized materials, files, systems and tools
• Adapt to changes in work situations and priorities
• Establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position typically requires fingering, talking, hearing, seeing, grasping, standing, walking, repetitive motions, stooping, kneeling, crouching, reaching, climbing, balancing, pushing, pulling and lifting.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Light Work:

Performing the essential functions typically requires exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly.

• Johnson County is an Equal Opportunity Employer.