About Our company We are a global leader in sustainable engineering, architecture, and environmental consulting, driven by the diverse perspectives of our partners, clients, and teams to think beyond what's been done before on critical challenges such as climate change, digital transformation, and future-ready infrastructure. At the heart of our success are some of the world's leading professionals across finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services, all committed to enabling our business to perform at its best. By bringing together diverse backgrounds, skills, and expertise, we foster a caring, collaborative culture where everyone can thrive. Through innovation at the intersection of community, creativity, teamwork, and client relationships, we strengthen our organization, advance communities worldwide, and redefine what's possible for the future. Your Opportunity Based in our Anchorage office, this role follows a regular schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday, and is essential to maintaining a welcoming, efficient, and well-organized workplace. As our Office Administrator, you will play a vital role as the first point of contact and face of our organization, creating positive experiences for employees, clients, and visitors alike. In this position, you will deliver exceptional internal and external customer service while providing timely, accurate, and professional administrative support that reflects our commitment to excellence. Your Key Responsibilities Assist with office administrative duties such as ordering equipment and office supplies, invoicing, coding, electronic file storage, etc. Customer service support such as serving as the key point of contact for the Anchorage office, greeting visitors and clients ensuring a professional and welcoming environment, answering direct phone calls (providing information, taking messages, redirecting calls), etc. Support internal staff with errands for project managers and marketing. Support onboarding and off-boarding employees. Act as liaison with the IT department to provide physical on-site IT support. Management of physical and electronic records.

Basic administrative skills:

faxing, copying, scanning, and filing. Communicate with the landlord and third-party vendors for any building needs and repairs that arise. Handle incoming and outgoing mail including sorting and distributing documents. Keep any required employment-related posters posted in public areas and in good condition. Maintain recognition calendar (birthdays and anniversaries). Office HR information distribution. Office budget - check every month what line items have been billed by others. Maintain and manage expenditures for the office. Support the development and implementation of office policies and procedures. Assist in the planning of in-house or off-site office culture and engagement activities, such as all staff meetings, team-building events, holiday parties etc.

Kitchen/breakroom maintenance:

inspect the coffee bar and dishwasher. Order and restock any necessary items. Clean up coffee pots, kitchen at the end of day. Be available throughout business hours for assistance needed by staff. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Your Capabilities and Credentials Excellent written and verbal communication skills. Proficiency with MS Office Suite with expertise in Teams, Outlook, Word, Excel and SharePoint. Organization skills and ability to perform detail-oriented work are required. Ability to work independently and with others. Ability to multi-task and work in a fast-paced environment. Commitment to safety and company safety protocols and standards. Possess a valid driver's license with a clean driving record. Typical office environment working with computers and remaining sedentary for long periods of time. Requirements Five (5) years' experience in a professional office environment A high school diploma or an equivalent combination of education and related experience. Professional experience in A/E industry preferred. Drug Testing & Federal Background Check are required.

Pay:

$23.00 - $28.00 per hour

Work Location:

In person