Re:

OFFICE MANAGER POSITION

Employment Type:

Full-Time (40 hours per week), In-Office Employee Support and Liaison

• Serve as a point of contact for employee inquiries and general administrative procedures.
• Act as a liaison between staff and management, communicating feedback, concerns, and suggestions. Records Management and Data Entry
• Maintain accurate, up-to-date records, databases, and filing systems.
• Perform data entry tasks with strong accuracy and attention to detail. Scheduling and Office Coordination
• Coordinate with departments to schedule classes, meetings, events, and other activities in a timely manner.
• Support implementation of procedures and practices that improve office efficiency and customer service.
• Ensure compliance with organizational guidelines and regulatory requirements.
• Identify opportunities to improve processes, workflows, and overall office functionality. Office Supplies, Upkeep, and Inventory Management
• Oversee organization and stocking of all office and training supplies
• Maintain inventory of all materials, including paper products, general office items, and training room supplies (e.g., writing utensils, binders, participant materials).
• Ensure all supplies are replenished as needed to support daily operations and training activities. Facilities and Vendor Management
• Coordinate facility and property maintenance to ensure a clean, safe, and organized work environment.
• Manage vendor relationships, including procurement of services, contract coordination, and issue resolution. Front Desk Management and Daily Operations
• Serve as the primary front desk representative for the organization, maintaining a consistent on-site presence
• Ensure consistent, professional reception of guests and members
• Perform clerical duties including answering phones, responding to emails, filing and general administrative support. Participation in Team Events
• Engage in team-building activities, meetings, and events to foster a collaborative work environment.
• If necessary, assist in logistics for team events, including scheduling, venue arrangements, and catering. Conflict and Problem Resolution
• Address office-related issues using effective communication and problem-solving techniques.
• Identify and resolve potential disruptions to ensure smooth operations and workflow continuity. Bookkeeping, Accounts Payable, and Accounts Receivable (AP/AR)
• Manage bookkeeping tasks, including recording financial transactions, reconciling accounts, and generating routine financial reports.
• Handle accounts payable and receivable processes, including invoicing, bill payments, and collections.
• Assist with budget tracking and expense monitoring.
• Identify cost-saving opportunities and support resource optimization. Maintain Confidentiality and Compliance
• Maintain confidentiality of sensitive information, including employee records, financial data, and proprietary documents.
• Ensure compliance with applicable laws, regulations, and organizational standards related to office operations. Qualifications (Recommended)
• 3-5 years of office management or administrative experience
• Strong organizational and multitasking skills
• Experience with bookkeeping or financial coordination preferred
• Proficiency in Microsoft Office and general office systems
• Strong interpersonal and communication skills
• Ability to work independently and as part of a team Work Environment
• This is a fully in-office position requiring consistent on-site presence during scheduled hours.

The Office Manager is a key point of contact for daily operations and must be available to supervise front desk activity and support staff throughout the workday.

Pay:

From $60,000.00 per year

Benefits:

401(k) Paid time off

Work Location:

In person