JOB DESCRIPTION

Office Manager Summary of Position:

The Office Manager has general oversight for the daily operations of the clinic and is responsible for generating and maintaining financial reports and records for Good Samaritan Health Clinic. In addition, the Office Manager processes Accounts Payable, payroll, and deposits. The Office Manager represents GSHC in dealings with vendors and agencies and ensures that Clinic staff and volunteers have the resources available to them to provide quality patient care. The Office Manager also assists the ED with administrative tasks.

Accountability:

Directly accountable to Executive Director.

Duties and Responsibilities:

Financial/Accounting Prepare United Way Quarterly Report Run QuickBook reports as needed Prepare for

Board Meeting:

Monthly Activity Report and Financials from Treasurer Process donation checks and ACH transfers Order supplies Make purchases for clinic Process Accounts Receivable/Accounts Payable Reconcile bank statements Process payroll Oversee annual financial audit and IRS 990 with ED input Process Medical Record requests and fees from attorneys Other duties as assigned Managerial Administrative Assistant to the Executive Director Assist ED in preparation for monthly BOD meetings Maintenance issues (locks, video surveillance, plumbing leaks, etc.) Maintain computer software and resolve computer/internet issues Maintain and resolve issues with phone system (ICS) Maintain phone system updating recordings as needed Maintain and ensure safe working environment Review and maintain insurance coverage/policies Patient complaints and inquiries Patient Handbook and Office Policies maintenance and implementation Post clinic closings/holidays; Provide input to ED re: clinic closing due to weather, etc. Notify scheduled patients when clinic closes unexpectedly due to weather (assisted by receptionist) Assist ED with all facets of HR process Oversight for referral questions/concerns Assist ED with volunteers as needed by identifying and assigning tasks and assisting with orientation process Secure and maintain annual numbers needed for grant writing Other duties as assigned

Skills and Knowledge Required:

Minimum of 3 years bookkeeping experience Two years HR preferred Proficient in use of QuickBooks, Word and Excel Working knowledge of electronic medical records (EMR - DataNet) Excellent verbal and written communication skills Pleasant and professional manner in person and over the phone Demonstrated ability to work in a team environment Ability to work well under pressure and handle difficult situations in a calm manner Aptitude and willingness to learn new skills Ability to always maintain a positive attitude

Education and Experience:

Minimum of 3 years bookkeeping experience required. Associates Degree and two years HR experience preferred.

Salary:

Commensurate with experience.

Job Type:

Full-time Benefits:

Paid time off

Work Location:

In person