Job Overview We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, facilitating effective communication with clients and vendors, and supporting overall administrative functions. This role requires excellent interpersonal skills, proficiency with productivity software, and experience with financial processes such as Accounts Payable and Accounts Receivable. The Office Administrator will play a key role in ensuring the smooth and efficient functioning of our office environment. Duties Serve as a point of contact for client communication, addressing inquiries and maintaining professional relationships Handle phone communications, screening calls, and directing them appropriately to ensure efficient office operations Manage correspondence through emails and other communication channels with professionalism and timeliness Utilize productivity software including Microsoft Office Suite to prepare reports, presentations, and other documentation Maintain organized office records and files to support administrative efficiency Oversee basic financial processes such as Accounts Payable (AP) and Accounts Receivable (AR), ensuring timely processing of invoices and payments Support bookkeeping activities using QuickBooks Online to manage financial transactions accurately Coordinate scheduling, meetings, and appointments for staff and management Assist in ordering office supplies and managing inventory to ensure a well-stocked work environment Support various administrative projects as needed to enhance office productivity Experience Proven experience in an office administration or similar role, demonstrating strong organizational skills Experience in client communication, providing excellent customer service skills Proficiency with phone systems and professional communication practices Strong knowledge of productivity software, particularly Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook Experience with Accounts Payable (AP) and Accounts Receivable (AR) processes Familiarity with QuickBooks Online or similar accounting software is required Prior experience working in an office environment is highly desirable This position offers an engaging opportunity for a detail-oriented professional to contribute to a dynamic team while developing their administrative expertise.

Pay:

$23.51 - $28.31 per hour Expected hours: 40.0 per week

Experience:

Accounting:

1 year (Required)

Work Location:

In person