Job Overview We are seeking a dynamic and highly organized Office Manager / Bookkeeper to lead our administrative operations and financial management. This role is vital in ensuring the smooth functioning of daily office activities, maintaining accurate financial records, and supporting team coordination. The ideal candidate will bring a proactive attitude, exceptional communication skills, and a passion for creating an efficient work environment. You will be responsible for overseeing office procedures, managing bookkeeping tasks, and supporting human resources functions to foster a productive and welcoming workplace. Duties 1. Manage ins and outs of the office a. Manage office/general supply needs b. Manage/schedule cleaners c. Coordinate lunches/events for office 2. Manage reception area/visitors 3. Work in our Enterprise Resource Planning (ERP) software, Innergy, and become a partner for the company data a. Participate in Weekly team meetings b. Help with data as needed 4. Basic Accounting needs in QuickBooks a. Regular Billing of Invoices/Pay Apps i. Monthly Billing Meetings ii. 20th/25th dates iii. Work in general contracting software/platforms iv. Assist Estimating and PMs in getting CO's documented v. Participate in/Track Tuesday Meetings for billable items vi. Complete all necessary paperwork related to monthly billings and job completion (lien waivers, pay requests, notarizing docs) b. AR report follow up i. Monitor AR report (2-3x monthly) ii. Follow up on AR thru month iii. Send correspondence as necessary c. Pay invoices/Receive payments i. Pay invoices as necessary ii. Receive payments as necessary d. Payroll i. Work with Payroll Clerk as needed ii. Assist with vacation and PTO tracking iii. Eventually manage this area 5. Assist with HR as needed a. Help to complete paperwork as needed b. Help to schedule/manage employee reviews annually c. Schedule hire date anniversaries/lunches d. Coordinate company interactions for general life events with employees 6. Perform additional duties as requested or assigned. Qualifications General knowledge of manufacturing business systems and/or processes Demonstrate proficiency in QuickBooks Knowledge of Generally Accepted Accounting Principles (GAAP) Pursues on-going knowledge from within the company Confidence in taking full responsibility for assigned projects Focus is on supporting the company's project managers, accounting function, and CEO Strong interpersonal, written, and verbal communication skills Detail oriented with strong organization skills Pro-active/self-motivated Ability to work effectively both independently and as a member of a team

Required Education & Experience:

3+ years of office management experience Associate degree or equivalent experience 2+ years of QuickBooks experience Experience with Accounts Receivables is preferred

Pay:

$17.00 - $18.00 per hour

Benefits:

Dental insurance Health insurance Health savings account Life insurance Retirement plan Vision insurance

Work Location:

In person