Office Manager

Office Manager Adept Life Sciences - 4.6 Chandler, AZ Job Details Full-time $60,000 - $80,000 a year 1 day ago Benefits Health insurance Paid time off Qualifications Administrative experience Bachelor's degree Recruiting Organizational skills Business Administration Full Job Description You will be responsible for ensuring the smooth and efficient daily operation of the business by overseeing administrative functions, office procedures, and internal coordination. Key duties include managing office supplies, supporting HR and payroll (employee records, timecards), coordinating vendor relations/POs, implementing safety policies, and ensuring compliance with company standards This position requires someone experienced, trustworthy, and capable of taking full ownership of office operations in a fast-paced environment. The ideal candidate will have an interest in wellness and live a healthy lifestyle.

KEY RESPONSIBILITIES & DUTIES

Oversee day-to-day office operations, including facilities, equipment, and overall organization Ensure the office environment is fully functional, efficient, and well-maintained Implement and improve internal processes and workflows Act as the primary point of coordination across departments Oversee or manage front-desk operations, mail distribution, and general office support Coordinate scheduling, travel arrangements, and internal logistics as needed Support leadership with day-to-day operational needs and recruiting Manage relationships with vendors, service providers, and building management Negotiate contracts and ensure cost-effective solutions Maintain inventory of office supplies and oversee ordering Handle basic bookkeeping functions including invoicing, expense tracking, and reconciliations Process invoices and maintain accurate financial records Serve as a point of contact for general employee needs Support recruitment efforts, including job postings, screening, and interview coordination Manage onboarding and offboarding processes Maintain employee records and assist with HR-related documentation Identify inefficiencies and proactively implement streamlined systems Create structure and organization where needed to improve overall productivity

QUALIFICATIONS & SKILLS

Bachelor's degree in business administration, Accounting, Human Resources, or a related field preferred, but not required Relevant work experience in office management, bookkeeping, and HR functions may be considered in place of formal education Proven experience managing office operations, bookkeeping, and HR-related functions Strong organizational skills with the ability to manage multiple priorities High level of trust, discretion, and professionalism Excellent verbal and written communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint) and office management tools Ability to work independently and take initiative

PREFERRED EXPERIENCE

(NOT

REQUIRED

) Experience in nutraceuticals, food manufacturing, or regulated environments. Experience supporting production schedules or logistics coordination Experience in a small to mid-sized company (20-75 employees) A mature, reliable professional with strong judgment and follow-through Someone who takes ownership and thrives without constant direction Calm, solutions-oriented, and highly dependable

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

Primarily office-based, computer work up to 8 hours per day Sitting for extended periods Frequent communication via phone, email, and in-person discussions Please send resume with salary requirements and current LinkedIn or social media profile hyperlink included.

Job Type:

Full-time Pay:

$60,000.00 - $80,000.00 per year

Benefits:

Health insurance Paid time off Application Question(s): What is your pay expectation for this position based on your experience?

Work Location:

In person