Job Summary We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team. This vital role combines office management with administrative support, ensuring smooth daily operations and exceptional client service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to handle a variety of clerical tasks, coordinate schedules, and support team members. This position offers an exciting opportunity to contribute to a professional environment where efficiency and customer satisfaction are prioritized. We're a growing Mesa-based commercial graphics and branding company specializing in large-format printing, wall graphics, vehicle graphics, signage, and custom branding solutions. Responsibilities Manage daily office operations, including overseeing supplies, equipment, and facility maintenance to ensure a productive work environment Serve as the first point of contact at the front desk, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy Coordinate calendar management and scheduling for meetings, appointments, and events using productivity software and calendar tools Perform data entry and maintain accurate records using spreadsheets, Word processing, and other Microsoft Office applications Handle correspondence, proofread documents, and prepare reports with attention to detail and accuracy Support client communication through phone, email, and in-person interactions by providing excellent customer service and support Utilize technical proficiency in computer skills and office management software such as QuickBooks for invoicing, bookkeeping, or expense tracking as needed Coordinating with our production and installation teams Skills Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Excellent verbal and written communication skills; bilingual abilities are a plus for serving diverse clients Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with spreadsheets and productivity software Demonstrated experience in office management, clerical work, or administrative support roles Knowledge of QuickBooks or similar accounting software for financial tasks is preferred Exceptional phone etiquette with experience managing multi-line phone systems and providing customer support High level of computer literacy including data entry, proofreading, typing speed, and technical proficiency in office tools Ability to manage time effectively while handling multiple responsibilities simultaneously Personal assistant experience or previous front desk responsibilities that involve client communication and calendar management Join us to be an integral part of a vibrant team dedicated to excellence! We value proactive individuals who thrive on organization, communication, and delivering outstanding service. This role is paid — offering a rewarding opportunity to develop your administrative expertise while supporting our company's success. We want someone who doesn't just wait to be told what to do. We're looking for the person who sees what needs to happen, gets organized, and gets it done.

Pay:

$22.00 - $27.00 per hour Expected hours: 40.0 per week

Benefits:

Employee discount Flexible schedule Paid time off

Work Location:

In person