An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
The Office Administrator position is responsible for overall front office activities and support of OTS Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Manages all front office activities for a busy OTS department, including shipping and receiving. Coordinates with managers and employees to share office resources and accommodate urgent requests. Responsible for the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities. Managers the purchase of office supplies and furniture, office equipment, etc. in accordance with company purchasing policies and budgetary restrictions. Responsible for the maintenance of office equipment, including copier/printer/fax/scanner, refrigerator, microwave, coffee machine etc. Responsible for the facilities day-to-day operations (such as distributing building access keys and restocking consumable items such as coffee, bottled water, copy paper, etc.) Participates as needed in special department projects such as preparation of project proposals, and submittals. While generally focused on the needs of the office the ideal candidate will also be able to provide general and occasional support to, and build rapport with, office Executives.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience (Desired): Bachelor's degree or equivalent At least 2 years of office management experience At least 2 years of call handling/forwarding experience Experience in a fast-paced environment Working knowledge of mail/shipping processes (postage software, FedEx, UPS)
Computer Skills:
Proficient in Microsoft Office or related software.
Certificates and Licenses:
No certificates or licenses required
Supervisory Responsibilities:
No supervisory responsibilities with this position.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This role operates in a professional office environment and routinely uses standard office equipment such as computers, laptops, phones, plotters, multifunctional copy/scan/print/fax machines and filing cabinets. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 50 pounds. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
Pre Employment Requirements:
Employment is contingent upon successful completion of a pre-employment background check, drug screening, and motor vehicle record (MVR) review, in accordance with applicable federal, state, and local laws. Positions requiring driving must have an MVR that meets company and insurance carrier standards. CPG is an equal opportunity employer. We will consider all employment applicants without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. CPG Participates in E-Verify
