Find & Apply For Office Manager Jobs in Tempe, Arizona

Our company is seeking a dependable and detail-oriented Office Administrator to support the day-to-day administrative and accounting functions of our business. This position is responsible for processing customer orders and repairs, maintaining accounting records, coordinating shipments, supporting payroll and human resources administration, and assisting with month-end reporting activities. The ideal candidate is organized, self-motivated, and comfortable working in a small business environment where flexibility and attention to detail are essential. Primary Responsibilities Accounting & Financial Administration Process accounts receivable and accounts payable transactions. Generate customer invoices for repairs and new equipment orders. Enter customer payments into the Sage accounting system. Process vendor payments, including preparation of weekly check runs and recurring ACH payments. Maintain accurate accounting records within Sage. Reconcile checking accounts, savings accounts, and company credit card statements. Assist with month-end procedures, including inventory updates and account reconciliations. Generate weekly, monthly, quarterly, and annual financial reports. Customer Order & Repair Administration Generate repair quotations and distribute them to customers. Maintain repair and order documentation within company SharePoint systems. Coordinate domestic and international shipments for customer repairs and new equipment orders. Generate and distribute customer invoices. Maintain accurate customer and order records. Human Resources & Payroll Administration Coordinate payroll data submission through Insperity, including employee pay changes. Assist with employee onboarding and termination processes. Maintain employee personnel records and documentation. Coordinate administrative activities related to company benefits and HR records. General Office Administration Generate and distribute purchase orders to vendors. Maintain electronic and physical filing systems. Perform bank deposits and other routine administrative functions. Support management with administrative projects and reporting as needed. Qualifications Two years of office administration, bookkeeping, accounting support, or related experience. Experience with Sage accounting software preferred. Proficiency with Microsoft Office, including Excel, Outlook, and Word. Strong organizational and time management skills. High attention to detail and accuracy. Ability to work independently and manage multiple priorities. Strong written and verbal communication skills. Benefits Competitive hourly compensation Health, dental, and vision insurance 401(k) with company match Paid time off Stable, team-oriented work environment

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Pay:

$25.00 - $27.00 per hour Expected hours: 30.0 - 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Application Question(s): Have you worked with Sage accounting software? Are you experienced in end of month and year end accounting procedures? Have you coordinated domestic or international shipments and prepared shipping documentation?

Work Location:

In person