Job Title:

Office Administrator Overview We are seeking a detail-oriented, highly organized Office Administrator to oversee day-to-day office operations, administrative accounting functions, and HR support for our team. In this pivotal role, you will handle core administrative duties ranging from payroll processing and financial reconciliations to compliance reporting and subcontractor coordination. The ideal candidate thrives in a fast-paced environment, excels at multi-tasking across financial and operational tasks, and communicates effectively across all levels of the organization. If you are a proactive professional looking to serve as the operational backbone of our company, we encourage you to apply.

Duties Payroll & Timekeeping:

Review employee timecards, input accurate payroll data, and generate and submit electronic Certified Payroll reports via LCP Tracker and the DIR.

Financial & Accounting Support:

Reconcile credit cards and bank statements, organize and pay invoices, make bank deposits, and assist our accountant with quarterly tax payments and PTE filings.

Audit & Compliance Management:

Prepare documentation and actively participate in union (Laborer/Operator) and Worker's Compensation audits; notarize business documents as required.

Contracting & Bidding Coordination:

Draft subcontracts, collect certificate of insurance (COI) documents from subcontractors, request bid, payment, and performance bonds, and attend pre-bid and pre-construction meetings.

HR & Staff Support:

Assist with onboarding and distribution of new employee application packets and maintain updated job boards.

Office & IT Operations:

Answer all incoming phone calls and emails, order and manage office supplies, and coordinate IT/equipment maintenance for printers, computers, and software systems.

Skills Software Proficiency:

High proficiency in Microsoft Office Suite (Excel, Word, Outlook) and certified payroll platforms (QuickBooks, LCP Tracker, CA DIR).

Financial Literacy:

Strong understanding of basic bookkeeping, bank/credit card reconciliation, AP/AR processes, and payroll workflows.

Organization & Detail-Oriented:

Exceptional time-management abilities with strict attention to detail for multi-faceted tasks and audit compliance.

Communication:

Clear, professional verbal and written communication skills for vendor interactions, client emails, and telephone calls.

Notary Public:

Active State Notary Public license (or willingness to obtain upon hire).

Pay:

$25.00 - $29.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Vision insurance Application Question(s): How many years of experience do you have with Certified Payroll for the DIR (Department of Industrial Relations)? How many years of QuickBooks experience do you have?

Experience:

Construction Office:

3 years (Preferred)

Work Location:

In person