Office Manager at TMG Partners Office Manager at TMG Partners in Daly City, California Posted in 15 days ago.

Type:

full-time

Job Description:

Position Overview The Office Manager is responsible for the day-to-day operation of the office, firm-wide administrative support, and coordination of office, safety, onboarding, and internal events. This role partners closely with the Executive Team, HR, Property Management, and external vendors to ensure a well-run, organized, and welcoming workplace. The position requires strong organizational skills, attention to detail, discretion, and a proactive, service-oriented mindset. Key Responsibilities Office Operations & Compliance

• Maintain full knowledge of and administer key compliance policies, including the Business Continuity Plan (BCP), Injury and Illness Prevention Program (IIPP), and Workplace Violence Prevention Plan (WVPP).
• Monitor regulatory changes in workplace safety; recommend and implement updates to internal policies, documenting those changes; and partner with the HR Manager to communicate updates company-wide.
• Serve as Floor Warden and lead workplace safety and emergency preparedness initiatives, including participation in annual property management safety inspections.
• Partner with the HR Manager to support and track completion of required compliance and safety trainings, such as emergency notification systems, building security protocols, and cybersecurity awareness.
• Oversee vendor management (with executive oversight) - including new-vendor onboarding, contract maintenance and renewal (with price and service comparisons against alternative vendors), and invoice review and approval.
• Administer the corporate credit card program (in partnership with the CFO).
• Coordinate employee onboarding and offboarding processes in partnership with HR and IT.
• Provide high-level administrative support to partners and executives, including coordination of priorities, deadlines, deliverables, and meeting calendars.
• Participate in recurring HR/Office Operations meetings and help maintain the annual operations and compliance calendar.
• Provide training, delegation, and oversight to the administrative team to ensure consistent execution of office management standards. Employee Engagement
• Plan and lead initiatives that strengthen company culture, morale, and connectivity across the firm.
• Partner with the HR Manager to recognize employee milestones, such as work anniversaries.
• Manage corporate programs and professional memberships/affiliations (e.g., sports partnerships, industry organizations) that support employee engagement and community involvement.
• Serve as a point of contact for staff on office-related needs, fostering a welcoming and responsive workplace culture. Event Planning
• Plan and execute company-wide events, including quarterly all-employee meetings, annual volunteer day, and holiday party.
• Coordinate logistics, budgets, and vendors for internal meetings and firm events.
• Manage event timelines, materials, and communications to ensure smooth execution from planning through follow-up. Records Management
• Maintain accurate, organized, and accessible company records and filing systems in accordance with firm standards, including version control.
• Manage and track corporate contracts, subscriptions, and third-party agreements, monitoring renewal and expiration dates.
• Oversee maintenance of the company website and other digital repositories to ensure information remains current.
• Establish protocols for the retention, protection, and secure disposal of company records in compliance with applicable standards Skills & Qualifications
• Minimum 5 years of progressive experience with demonstrated proficiency in office management, in particular safety related programs (IIPP, WVPP, BCP)
• Strong organizational and time-management skills with exceptional attention to detail.
• Ability to manage multiple priorities and workstreams, adapting to shifting needs independently.
• Professional, service-oriented demeanor with strong interpersonal skills.
• Ability to handle confidential information with discretion and sound judgment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Adobe, and document management systems; familiarity with office systems, visitor management, and work order platforms
• Ability to work independently and collaboratively in a fast-paced office environment. Physical Requirements
• Ability to maintain regular and predictable attendance.
• Ability to be present onsite at the office in San Francisco 5 days a week (Monday - Friday).
• Ability to sit, stand, walk, and climb stairs in an office space.
• Ability to use a computer and related equipment, often for multiple hours each day.
• Ability to lift and/or move up to 25 pounds.

The duties listed in this job description are intended to be illustrative. Additional duties can be assigned as needed, based on operational or business needs. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions. Any employee with a need for workplace accommodation should refer to TMG's policy of reasonable accommodation to submit a request. TMG Partners is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected medical condition, age, marital status, veteran status, or any other status protected under applicable federal, state, or local law. Employment with TMG Partners is at-will , meaning that either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law. Nothing in this job description should be construed as a contract of employment or a guarantee of continued employment. The expected salary range for this position is $105,000 - $120,000 . Actual compensation will be determined based on experience, skills, qualifications, and other job-related factors. This position may also be eligible for bonus and a comprehensive benefits package.