Administrative Assistant Company:

Hot Metal Fab LLC Location:

Loomis, CA Schedule:

Part-Time (4-5 hours per day, Monday-Friday)

Pay:

Competitive hourly wage based on experience About Us Hot Metal Fab is a growing custom metal fabrication shop specializing in commercial, industrial, and custom fabrication projects. We provide laser cutting, CNC press brake forming, welding, custom automotive fabrication, structural steel, stainless steel fabrication, and one-off custom projects. We're looking for a dependable, organized, and motivated individual to help manage the day-to-day office operations. This position works directly with the owner and plays a key role in keeping projects organized, customers informed, and the business running smoothly. Responsibilities Answer phones and respond to customer emails Greet customers, vendors, and delivery drivers Prepare estimates, invoices, and purchase orders Follow up on outstanding quotes and customer inquiries Schedule jobs and assist with production planning Coordinate inbound and outbound shipments Package and ship small customer orders using UPS, FedEx, and USPS Create shipping labels, packing slips, and freight paperwork Schedule LTL freight pickups and deliveries with carriers Track shipments and provide customers with shipping updates Receive incoming materials and verify packing slips Maintain customer records and organize project files Assist with QuickBooks and Monday.com (training provided) Order office and shop supplies Keep office paperwork organized and up to date Assist with general administrative tasks as needed Qualifications Excellent communication and customer service skills Strong organizational skills with great attention to detail Comfortable using computers and learning new software Experience with Microsoft Office (Word, Excel, Outlook) QuickBooks experience is preferred but not required Monday.com experience is a plus (or willingness to learn) Experience with UPS, FedEx, USPS, or LTL freight shipping is a plus Ability to package small items carefully and accurately for shipment Ability to multitask in a fast-paced environment Positive attitude and dependable work ethic What We're Looking For We're looking for someone who enjoys being organized, solving problems, and helping customers. The right person will become an important part of our team by helping keep projects moving, customers updated, and the office operating efficiently. This is a great opportunity for someone who enjoys working in a small business where every day is different and your work truly makes a difference. Benefits Flexible daytime schedule (4-5 hours per day) 4 days a week Family-owned and team-oriented work environment Opportunity for increased hours and advancement as the company grows On-the-job training Variety of work—no two days are the same Employee discounts on shop projects (where applicable) To Apply Please email your resume along with a brief introduction telling us about yourself and why you'd be a great fit for

Hot Metal Fab Pay:

$22.00 - $25.00 per hour

Benefits:

Flexible schedule

Work Location:

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