Executive Assistant/Office Manager

Monterey, CA Temporary $35.00 - $50.00/hr Onsite Job Description

Executive Assistant /

Office Manager Location:

Monterey, CA (Onsite)

Pay:

$35-$50/hour

DOE Schedule:

Monday-Friday | 8:00 AM-5:00

PM Benefits:

Medical, Dental, Vision, HSA, 401(k), PTO About the Role Ultimate Staffing is seeking an experienced Executive Assistant / Office Manager to support the President & Founder/Chief Medical Officer of a growing physician-led healthcare organization serving Skilled Nursing Facilities throughout Northern and Central California. This is a highly visible role responsible for executive support, office operations, and HR administration. The ideal candidate is organized, proactive, detail-oriented, and comfortable managing confidential information. Responsibilities

Executive Support

Manage executive calendars, meetings, and scheduling priorities

Prepare presentations, reports, and meeting materials

Draft, edit, and proofread correspondence and business documents

Track deadlines, action items, and follow-up activities

Handle sensitive and confidential information with discretion

Office Management

Serve as the primary onsite office contact

Manage mail, phone calls, office supplies, and vendor coordination

Maintain organized files, shared drives, and administrative systems

Coordinate schedules and support cross-functional teams

Assist with onboarding logistics and workflow management

Identify opportunities to improve office processes

Ensure compliance with HIPAA administrative practices

HR Administration

Coordinate new hire onboarding and documentation

Complete I-9 verification and E-Verify processing

Track licenses, credentialing, insurance, and compliance records

Maintain employee files and policy documentation

Support HR scheduling, communications, and reporting

Perform accurate data entry and digital record maintenance

Qualifications

Experience in executive support, office management, or HR administration

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Ability to manage multiple priorities in a fast-paced environment

Professional judgment and discretion with confidential information

Proficient with Microsoft 365, including Outlook, Teams, Word, and Excel

Ability to pass a background check and maintain HIPAA standards

Preferred Qualifications

Healthcare administration experience

Experience supporting physicians or healthcare executives

Knowledge of credentialing, medical terminology, or EMR systems

Bachelor's degree or equivalent professional experience

Why Join?

Competitive pay up to $50/hour DOE

Comprehensive benefits package

Stable Monday-Friday schedule

High-impact role supporting executive leadership

Opportunity to grow within a respected healthcare organization All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.

Job Reference:

JN -092026-430421