Overview We are seeking a dynamic and detail-oriented Bilingual Construction Office Administrator to join our team. This vital role combines office management, administrative support, and customer service to ensure smooth daily operations within a busy construction environment. The ideal candidate will be fluent in both English and another language, possess excellent organizational skills, and demonstrate a proactive approach to handling clerical tasks. This position offers an exciting opportunity to contribute to a thriving construction project while providing exceptional support to clients, vendors, and team members. Duties Manage front desk responsibilities, greeting visitors and directing inquiries with professionalism and warmth Operate multi-line phone systems to handle incoming calls efficiently, providing accurate information or routing calls appropriately Maintain organized filing systems, ensuring all documents are accurately stored and easily accessible Perform data entry tasks using Microsoft Office applications and QuickBooks for bookkeeping and record-keeping purposes Support office management activities by coordinating schedules, ordering supplies, and managing confidential information with discretion Assist with client communication, preparing correspondence, proofreading documents, and supporting customer service efforts Handle clerical duties such as photocopying, faxing, filing, and maintaining office equipment Skills Bilingual fluency in English and another language is essential for effective communication with diverse clients and team members Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks for bookkeeping tasks Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Demonstrated office management experience with familiarity in handling administrative responsibilities and clerical duties Exceptional phone etiquette and communication skills for professional interactions via phone or email Ability to manage confidential information securely while maintaining accuracy in data entry and recordkeeping Proven customer service skills with a friendly demeanor, problem-solving ability, and patience when assisting clients or visitors Strong time management skills to meet deadlines efficiently while juggling multiple responsibilities Personal assistant experience or previous administrative roles within construction or related industries is highly desirable Join us as a Bilingual Construction Office Administrator and be part of a vibrant team dedicated to excellence! Your organizational talent and bilingual communication skills will play a crucial role in supporting our construction projects from start to finish. We value proactive professionals who thrive on delivering exceptional service while maintaining a well-organized office environment.

Pay:

$26.00 - $30.00 per hour

Work Location:

In person