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Office Administrator & Family Liaison
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What they do
An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
$68,730 / year median in California
-1% projected decline
Job Description
Office Administrator & Family Liaison at Mayacamas Countywide Middle School Print Application Deadline Until Filled Date Posted 7/29/2026 Contact Jolene Yee Number of Openings 1 Salary Pay dependent on experience Add'l Salary Info $18 - $22 per hour Length of Work Year School Year; potential for year-round Employment Type Full Time About the Employer Mayacamas Countywide Middle School ("MCMS") is a 6-8th grade public charter middle school that will build on the strength of the proven New Tech Network Project-Based Learning Model while utilizing best-in-class curricular elements to meet the growing needs of Napa's diverse community of families. MCMS is a diverse by design middle school, where socio-economically and racially/ethnically diverse students - who have diverse learning needs - will benefit from a highly personalized program that differentiates instruction to meet individual students' needs. Through project-based learning, online learning, best-in-class curricular elements, and a strong focus on students' social-emotional development, Mayacamas will ensure students master state content standards and grow developmentally in an inclusive, welcoming and supportive school culture. Job Summary Job Summary Napa Foundation for Options in Education is seeking a Full-Time Office Administrator/Community Liaison for our charter school, Mayacamas Countywide Middle School, which opened in Fall 2024. This role will support the Head of School, Operations Manager, and teachers and staff with administrative duties for the school, and will also work with students, families, and the Basecamp Family Organization to build and strengthen our community. The Office Assistant will report to the Director of Operations. As part of this role, the office administrator will perform a variety of diversified clerical and record-keeping duties in support of an assigned office or program; answer phones and greet and assist students, parents, staff and visitors; translate (both to English and Spanish) a variety of written documents as well as interpret for conferences, meetings and phone calls. The Office Assistant provides diversified clerical support, which directly supports student learning. While working as a Community Liaison, this role serves as a vital bridge between Mayacamas Countywide Middle School and its diverse community. This role involves fostering positive relationships and facilitating effective communication between the school and its community.
ESSENTIAL FUNCTIONS, DUTIES, AND TASKS
- Perform a variety of diversified clerical duties in support of an assigned office including typing, filing, duplicating, and distributing materials.
- Provide support in English and Spanish language as required; translate (both to proper English and Spanish) a variety of written documents as well as interpret for conferences, meetings, telephone calls, and other events.
- Maintain records on attendance, student enrollment, and transfers either manually or by entering appropriate information into the computer system;
- Call parents on student absences as directed; issue tardy and readmit notices; prepare and send attendance contract and truancy letters; facilitate attendance meetings; f Requirements / Qualifications
EDUCATION AND EXPERIENCE
Any combination equivalent to graduation from high school or equivalent and two years of clerical experience involving public contact and one year of experience translating materials and interpreting in English and Spanish.LICENSES AND OTHER REQUIREMENTS
Possession of (or willingness to obtain) a current certificate in infant, child, and adult cardio-pulmonary resuscitation (CPR) and First Aid card. Maintain up-to-date certificates in CPR and first aid.APPLICATION PROCESS
We are strongly committed to hiring a diverse and multicultural staff. Please submit a resume and compelling letter of interest.Compensation:
Competitive salary and benefits- We are a non-profit public benefit 501(c)3corporation
- Principals only.
EDUCATION AND EXPERIENCE
Any combination equivalent to graduation from high school or equivalent and two years of clerical experience involving public contact and one year of experience translating materials and interpreting in English and Spanish.LICENSES AND OTHER REQUIREMENTS
Possession of (or willingness to obtain) a current certificate in infant, child, and adult cardio-pulmonary resuscitation (CPR) and First Aid card. Maintain up-to-date certificates in CPR and first aid.APPLICATION PROCESS
We are strongly committed to hiring a diverse and multicultural staff. Please submit a resume and compelling letter of interest.Compensation:
Competitive salary and benefits- We are a non-profit public benefit 501(c)3corporation
- Principals only.