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AppleOne
Office Manager
Career Insights for Office Manager (General)
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Scorecard
Based on California data
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What they do
An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
$68,730 / year median in California
-1% projected decline
Job Description
A well-established, family-owned manufacturing and distribution company in Ontario, CA is seeking an experienced Office Manager for a direct hire opportunity. This is a 100% onsite role supporting a small, close-knit team in a stable, hands-on business environment. The Office Manager will serve as the operational backbone of the office, with primary responsibility for accounting, payroll, HR administration, compliance, and daily office operations. This is an excellent opportunity for a dependable and organized professional who enjoys variety, takes ownership of their work, and values long-term stability. The company offers a collaborative environment where teamwork, accountability, and trust are highly valued. Employees work closely together, leadership is accessible, and the right candidate will become a key contributor to the ongoing success of the business. Key Responsibilities Accounting & Finance Manage Accounts Payable and Accounts Receivable functions for multiple entities. Review, process, and reconcile invoices, vendor payments, and customer accounts. Perform monthly bank reconciliations for multiple accounts. Maintain accurate financial records in QuickBooks Desktop. Manage garnishments, wage deductions, and payroll-related reporting. Prepare monthly sales and use tax reports and assist with annual tax filings. Handle bank deposits, petty cash, check registers, and daily cash management activities. Verify and establish customer credit accounts and maintain credit documentation. Payroll & Human Resources Process weekly payroll using Paychex Payroll and Payroll Link. Maintain employee time and attendance records, PTO tracking, and vacation calendars. Administer employee benefits including 401(k) enrollments, deductions, contributions, and quarterly participant reporting. Coordinate employee health insurance enrollments, changes, and reporting. Process new hire onboarding, employee files, performance evaluations, wage increases, and employment verifications. Manage workers' compensation claims and maintain ongoing communication with carriers and employees. Coordinate DOT and Non-DOT drug testing programs, DMV Employer Pull Notices, and driver compliance documentation. Maintain