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Office Administrator Secure Clinical Solutions Ontario, CA Job Details Full-time $20 - $23 an hour 7 hours ago Benefits Health insurance Dental insurance 401(k) Flexible spending account 401(k) matching Retirement plan Qualifications Written communication Clear verbal communication Accounts receivable management Spreadsheets Accounts payable management Attention to detail Accounting QuickBooks Customer support Office management Collections account management Office experience

Full Job Description Job Overview:

Secure Personal Care Products is a wholesale medical supply company headquartered in the San Francisco Bay Area, with operations centered at our Ontario, CA location. We are a lean team seeking a detail-oriented Office Administrator to support accounting functions along with general office administration. This is an onsite position at our Ontario location. This position reports directly to the Supply Chain Manager and works under the guidance of the Controller for all accounting functions. Join our team and contribute to our mission of providing high-quality personal care products to our customers.

Duties:

Prepare and send customer invoices, and record customer payments and deposits. Follow up with customers on past-due invoices by phone and email (a top priority for this role). Answer customer billing questions and keep customer account records up to date. Enter vendor bills, match them to purchase orders and route them for approval. Help prepare vendor payments and keep vendor files organized. Keep track of recurring bills so payments go out on time. Process employee expense reports and company credit card receipts. Answer the main phone line and general inbox Assist with customer order entry, shipping paperwork and order-status questions. Keep company calendars, schedule meetings and help with vendor and customer correspondence. Maintain organized paper and digital files, keeping confidential records secure. Help with month-end tasks and reconciliations under the Controller's direction. Take on other projects and duties as assigned to keep the business running smoothly.

Requirements:

Ability to prioritize tasks, handle interruptions and meet deadlines. Strong written and verbal communication skills, including courteous but persistent collections follow-up. Ability to work independently and as part of a small team. 2+ years of experience in accounts receivable, accounts payable and collections. Proficiency in QuickBooks and Microsoft Excel Strong understanding of basic accounting concepts and principles. Excellent attention to detail and accuracy. Able to work onsite in Ontario, CA. Please note that all positions at our company are paid positions, including internships.

Job Type:

Full-time Pay:

$20.00 - $23.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Retirement plan

Experience:

Accounting:

5 years (Required)

QuickBooks:

5 years (Required) Ability to

Commute:

Ontario, CA 91761 (Required)

Work Location:

In person