We are a warm, growing school community in Palo Alto serving children from infancy through elementary school. We are looking for an experienced, organized, and highly dependable Office Manager to join our leadership and administrative team. This position is ideal for someone who enjoys working with children and families, is detail-oriented, communicates professionally, and can manage multiple priorities in a fast-paced school environment. Key Responsibilities Serve as the primary point of contact for families, visitors, teachers, and prospective parents Manage front-office operations, phone calls, emails, and daily family communications Support enrollment, tours, admissions paperwork, and student records Maintain attendance, sign-in/sign-out records, staff files, and other required documentation Help ensure school records and administrative processes meet licensing requirements Coordinate calendars, meetings, school events, and administrative deadlines Support tuition and billing-related communications and maintain organized records Assist teachers and school leadership with day-to-day operational needs Coordinate vendors, supplies, maintenance requests, and other school logistics Maintain confidential student, family, and employee information Help create a welcoming, professional, and organized environment for families and staff Qualifications Previous office management, school administration, administrative assistant, or similar professional experience preferred Experience working in a preschool, Montessori school, childcare center, private school, or educational setting is strongly preferred Excellent written and verbal communication skills Strong organizational skills and attention to detail Comfortable using Google Workspace, email, spreadsheets, and digital administrative systems Able to prioritize multiple responsibilities independently Professional, warm, dependable, and solution-oriented Comfortable communicating with parents and working around young children Ability to maintain confidentiality and exercise good judgment Knowledge of California childcare licensing requirements is a plus. What We Are Looking For We especially value someone who is: Reliable and accountable Calm under pressure Proactive rather than waiting to be told what to do Warm and professional with families Highly organized Comfortable taking ownership of administrative responsibilities Interested in growing with the school long-term

Compensation:

$28-$35/hour To apply, please submit your resume along with a brief introduction describing your administrative experience and any previous experience working in a school or childcare environment.

Pay:

$28.00 - $35.00 per hour

Work Location:

In person