Executive Assistant & Office Manager

Executive Assistant & Office Manager Door of Hope - 4.4 Pasadena, CA Job Details Full-time $27 - $32 an hour 3 hours ago Benefits Paid jury duty Paid holidays Health insurance Dental insurance Paid time off Vision insurance 403(b) Qualifications Executive administrative support Project management Productivity software

Full Job Description Description:

Do you want to make a difference in the lives of families facing homelessness? Do you thrive in fast-paced environments where organization, anticipation, and excellence make the difference between good and exceptional? Are you energized by supporting visionary leaders and helping maximize their impact? Door of Hope, a Christian nonprofit that serves families facing homelessness, is looking for an Executive Assistant to the Chief Executive Officer (CEO) & Development (fundraising) Team to provide high-level support to our executive leadership team. In this role, you will support the CEO and Chief Development Officer (CDO), ensuring they operate at maximum effectiveness. With a strong focus on donor engagement, board coordination, and executive priorities, you will play a critical role in removing logistical barriers so leadership can focus on relationships, strategy, and mission impact. Hours 40 hours/week, occasional overtime 4 days in-person, 1 day from home (preference will be considered, but not guaranteed as schedule is based on office coverage needs)

Requirements:

Responsibilities Office Manager - 50% of role Create a welcoming, professional, and supportive environment at Door of Hope's main office for staff and guests (including clients, donors, and Board members) Primary Receptionist Manages front door operations (front door intercom and buzz-in system) prioritizing a warm welcome to guests and safety of staff; professionally respond to phone calls and emails, and processes mail and packages General Office Support Keep our office running smoothly by maintaining an orderly office environment, keeping office supplies in stock and storage spaces across office site well-organized, managing parking passes, and liaising with landlord regarding facilities issues General Troubleshooting Answer general staff and guest inquiries Executive Assistant - 50% of role Donor Engagement Execution & Coordination Execute on donor engagement plans by ensuring all CEO/CDO-donor touchpoints are scheduled, prepared, coordinated, tracked and followed through with excellence. Draft and coordinate donor communications on behalf of CEO/CDO. Conduct and coordinate prospect research and donor briefings to support effective engagement. Board Coordination Lead coordination of board meetings, including scheduling, logistics, materials, communication, and follow-through. Draft board reports and communication on behalf of CEO. Administrative Coordination & Leadership Support Manage up to CEO and CDO, proactively tracking next steps and ensuring no commitments or opportunities stall. Capture meeting notes and translate them into clear next steps, ensuring accountability and forward momentum. Coordinate CEO's staff and community engagement and support organization-wide initiatives. Manage expense reporting, scheduling, technology needs and administrative workflows to remove friction and maximize leadership effectiveness. Qualifications 3-5+ years supporting senior executives. Exceptional written communication skills. Strong organizational, project management and people skills. High discretion with confidential information. Excellent computer skills including MS Office Suite. Experience with CRM systems preferred (Salesforce). Design savvy and experience with Canva and PowerPoint preferred. Compensation & Benefits Expected compensation: $27-32/hour, depending on experience Competitive benefits package including:

Paid PTO :

12 sick days, 13 holidays, 10 vacation days (increases over tenure), 5 jury duty days, up to 5 bereavement days

Health Insurance:

we cover 100% of your premium on our Kaiser Gold HMO, Anthem Gold HMO Plans (PPO Plan is available as a buy-up option) We cover 50% of your dependents' premium for our health insurance plan Employer contribution to employee's dental and vision premiums Therapy Subsidy 403(b): 3% dollar-for-dollar match Character (Do you embody Door of Hope's four core values?) Christ-centered , expressed through:

Faith:

We have an active and personal relationship with Jesus Christ.

Calling:

Out of a sense of calling, we go above and beyond to meet our mission.

Character:

We demonstrate the character of Christ toward colleagues and families. Empowering , expressed through:

Trust :

We trust one another, believe in one another, and give each other the freedom to take risks. (Mistakes are learning opportunities.)

Accountability :

We nurture God-given strengths through coaching and accountability. Holistic , expressed through:

Whole Person :

Our emotional, spiritual and personal well-being matter to one another.

Whole Organization:

We are on one team with one mission. (We don't do silos.) Relationship , expressed through:

Family :

We love, celebrate, and pray with one another.

Reconciliation :

We manage conflict, practice vulnerability, and pursue diversity with honesty and grace.