office manager

TOP PINOLE DENTAL

Pinole, CA Job Details Full-time $40 - $45 an hour 21 hours ago Benefits Health insurance Flexible schedule Retirement plan Qualifications Computer operation Computer literacy Executive administrative support Data entry Customer support Office management Full Job Description Job Overview We are seeking a highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. This role is vital in maintaining efficient workflows, supporting staff, and fostering a welcoming atmosphere for clients and visitors. The ideal candidate will possess strong organizational skills, technical proficiency, and excellent communication abilities to handle a variety of administrative tasks with enthusiasm and professionalism. This paid position offers an exciting opportunity to contribute to a vibrant team while honing your office management expertise. Responsibilities Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Coordinate calendar management and schedule appointments for staff and executives using productivity software and calendar tools Perform data entry, maintain spreadsheets, and handle clerical tasks such as word processing, filing, and document preparation with accuracy Support customer service efforts by addressing client inquiries promptly and professionally, ensuring positive client communication Utilize computer skills including Microsoft Office suite (Word, Excel) and QuickBooks for financial record keeping and reporting Assist with general office management duties such as organizing meetings, managing office equipment, and ensuring a clean, organized workspace Skills Proficiency in Microsoft Office applications (Word, Excel), spreadsheets, and productivity software Strong computer literacy with experience in data entry, filing systems, and technical proficiency in office equipment Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Exceptional communication skills—both verbal and written—and experience in client communication and customer support Ability to operate multi-line phone systems efficiently while maintaining professional phone etiquette Bilingual skills are highly desirable to support diverse client needs and enhance team communication Previous office management or administrative experience, including calendar management and personal assistant responsibilities Knowledge of QuickBooks or similar accounting software is a plus for handling financial tasks Join us as an Office Manager to bring energy, efficiency, and professionalism to our team! Your organizational expertise will help create a productive environment where everyone can thrive. We value proactive individuals who are eager to support our mission through excellent administrative service.

Pay:

$40.00 - $45.00 per hour Expected hours: 35.0 - 40.0 per week

Benefits:

Flexible schedule Health insurance Retirement plan

Work Location:

In person