Job Summary Timberline Roofing Solutions is looking for an experienced, organized, and dependable Office Manager to help oversee the day-to-day operations of our roofing company. This is a hands-on position for someone who enjoys keeping an office organized, communicating with customers, coordinating schedules, handling administrative and bookkeeping tasks, and making sure nothing falls through the cracks. At the end of the day, we are looking for someone who can take ownership of the office and become a key part of our team all while being a good person. This is a people first role. There's alot of phone calls and talking with team members and clients alike. If you do not think that fits your personaility this might not be the right fit. Duties Manage incoming phone calls, emails, and customer inquiries Schedule roof inspections, repairs, and roofing projects Coordinate schedules between customers, office staff, and field crews Maintain organized customer and job records Prepare, edit, organize, and send estimates, reports, invoices, and other documents Assist with bookkeeping and day-to-day QuickBooks tasks Track invoices, customer payments, receipts, and outstanding balances Perform data entry and maintain accurate company records Work with Microsoft Word, PDFs, email, calendars, and other office software Help maintain an organized and efficient office Follow up with customers regarding appointments, estimates, projects, and payments Assist management with administrative and operational tasks as needed Help improve office systems and processes as the company continues to grow Qualifications 2+ years of previous office management, administrative management, or similar professional experience Quickbooks knowledge and experience in book keeping, tracking and receiving payments, batching etc. Strong organizational and time-management skills Professional and confident phone communication Comfortable working with computers and learning new software Experience with Microsoft Word and PDF documents Ability to manage multiple jobs, customers, and priorities at the same time Strong attention to detail Dependable, professional, and able to work independently Spanish-speaking/bilingual is a plus The right person is someone who sees something that needs to be handled and takes care of it. You should be comfortable working in a busy office where priorities can change throughout the day. You don't need to be a roofing expert when you start. We're looking for someone with strong office-management fundamentals who can learn our business, understand our processes, and eventually know what's happening across inspections, repairs, roof replacements, scheduling, billing, and customer communication. Why Timberline Roofing Solutions? We're an established local roofing company serving residential and commercial customers throughout the Bay Area. We're focused on providing quality work and great customer service while continuing to improve and modernize how our company operates. This position offers the opportunity to become an important part of that growth and have a meaningful impact on how our office operates every day.

Pay:

$25.00 - $40.00 per hour Expected hours: 40.0 per week

Benefits:

Paid time off Professional development assistance

Work Location:

In person