Administrative Assistant to the Office Manager /Non-Profit Agency GSES Sacramento, CA Job Details Full-time $20

•$23 an hour 1 hour ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Customer communication Teamwork Confidential information handling Operations coordination Spreadsheets Executive administrative support Client database systems Cloud-based systems Attention to detail Organizational skills Productivity software Office management Excel data analysis

Full Job Description Location:

Sacramento, CA (On-site)

Schedule:

Full-Time | Monday

•Friday | 8:00 AM

•4:30

PM Reports To:

Office Manager Salary Range:

$20.00

•$23.00 per hour, depending on experience Who we are: A nonprofit organization founded in 1994 to provide representative payee services and financial advocacy for individuals facing challenges related to mental health, intellectual disabilities, aging, homelessness, or other circumstances that affect financial stability. Our mission is to deliver accurate, compassionate support that promotes dignity, independence, and long-term security for those we serve. Position Summary The Administrative Assistant to the Office Manager provides critical support to a leadership team overseeing a team of Account Managers/Client Advocates. This role is designed for a highly organized, tech-savvy, and service-minded professional who enjoys supporting others, maintaining order, and keeping the office running efficiently. This position is ideal for someone who thrives in fast-paced environments, values process, accuracy, and precision, and is confident navigating spreadsheets, data systems, and shared team workflows. Key Responsibilities Administrative Support Assist the Office Manager with day-to-day coordination of staff, task tracking, and internal deadlines Manage shared calendars, meeting schedules, internal communications, and staff reminders Prepare agendas, take and distribute meeting notes, and track action items Draft, format, and proofread correspondence, memos, and reports as requested Support onboarding and orientation for new Account Managers and interns Operations & Reporting Maintain internal trackers, checklists, and office systems to ensure smooth daily operations Prepare and maintain Excel spreadsheets for case metrics, task status, and internal compliance Monitor status of monthly, quarterly, and annual reporting tasks; flag delays or data gaps Assist with file management (both digital and physical), including document scanning, uploading, and organizing Client & Data Entry Support Support Account Managers by responding to administrative client requests (e.g., verification letters, account summaries, document copies) Update client information, case notes, and service records in CEPS databases and systems Run queries, export reports, and assist with data audits to ensure accuracy across systems Required Qualifications 1-2 years of administrative or office coordination experience in a nonprofit, social service, or high-volume setting Advanced proficiency in Microsoft Office , with strong Excel skills (e.g., formulas, filters, formatting, pivot tables, shared workbooks) High attention to detail and strong written/verbal communication skills Ability to manage multiple tasks simultaneously while staying organized and proactive Comfort with learning and navigating case management software and cloud-based systems Professionalism, discretion, and sensitivity when working with confidential information Strong customer service orientation and calm, supportive communication style Preferred Experience Familiarity with Social Security programs (SSI/SSDI), Medi-Cal, housing supports, or Regional Center systems Experience working with individuals with disabilities, mental health needs, or aging-related challenges Spanish or other second language skills a plus What We Offer A mission-driven, collaborative work culture Competitive pay and full benefits (medical, dental, vision) 401(k) with employer contributions Paid holidays, vacation, and sick time Training and professional growth opportunities A supportive and inclusive environment where your work has meaningful impact

Pay:

$20.00

•$23.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Are you willing to undergo a background screening?

Work Location:

In person