An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
The Construction Office Administrator provides administrative support to project managers, superintendents, and field teams throughout all phases of construction projects. This is a full-time onsite position, with competitive pay and comprehensive benefits.
Essential Duties and Responsibilities:
Provide administrative support to project managers, superintendents, and field teams throughout all phases of construction projects. Compile employee timesheets and enter daily production data in Vista Viewpoint software. Process weekly payroll and certified payroll reports for prevailing wage projects. Assist with job cost and budget tracking. Invoice coding and processing. Prepare customer billing. Assist with collection efforts. Aid estimating team with potential bid opportunities and bid preparation Assist Human Resources with hiring and orientation process. Support new employee onboarding including paperwork, safety training scheduling, and DOT compliance through DISA software. Communicate with clients, vendors, and subcontractors to obtain documentation, updates, and approvals. Prepare reports, spreadsheets, and documentation Manage the execution and routing of contracts, subcontracts, and change-order documents for supervisor review and signature.
Requirements:
High school diploma or GED required. 3-4 years of experience in construction administration, project coordination, or related roles Must have knowledge and experience with public works/Davis Bacon wages, certified payroll reporting. Priority interview status for applicants with this experience. Working knowledge of payroll processing, certified payroll, billing, accounts payable (A/P), and collections/accounts receivable (A/R). Proficient with computers and mobile devices (iPhone and iPad), knowledge of Microsoft Outlook, Word and Excel, internet browsers and Windows. LCP Tracker, eMARS, Vista Viewpoint software desired. Team player with self-confidence and professional presence. High degree of maturity and business judgment. Display a professional and courteous attitude to co-workers, supervisors and the general public at all times. Versatility, flexibility, and a willingness to work within constantly changing priorities and sometimes conflicting deadlines. Reliable and punctual attendance. Ability to administer several tasks independently and concurrently. Ability to assess and prioritize multiple tasks, projects, and demands Strong customer service and interpersonal skills. Proficient verbal and written communication skills. Ability to maintain confidentiality at all times. Strong organizational and time management skills, with the ability to multitask and prioritize in a fast-paced environment. Display a professional and courteous attitude to co-workers, supervisors and the general public at all times Versatility, flexibility, and a willingness to work within constantly changing priorities and sometimes conflicting deadlines. Reliable and punctual attendance. Employment is contingent upon successful completion of a background check and drug screening in compliance with federal, state, and local laws. Candidate consent will be obtained prior to the screening process. We E-Verify. We will provide the Federal Government with information from your Form I-9 to verify you are legal for employment in the United States.
Pay:
From $29.00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Retirement plan Tuition reimbursement Vision insurance
