Office Manager

Description We are looking for an experienced Office Manager to oversee daily administrative operations for a busy construction organization. This contract-to-permanent opportunity is ideal for someone who brings strong organization, sound judgment, and a detail-oriented approach while supporting both office staff and a large field-based workforce. The role requires a hands-on approach to coordinating office activities, maintaining vendor relationships, and creating a welcoming, efficient environment. Success in this position will come from the ability to manage competing priorities, communicate confidently, and keep operations running smoothly in a fast-paced setting.

Responsibilities:

• Direct day-to-day office operations to ensure the workplace remains organized, efficient, and responsive to business needs.
• Welcome visitors and serve as a reliable point of contact for the organization, creating a positive front-office experience.
• Coordinate calendars, meeting logistics, conference room usage, and related scheduling needs for internal teams and guests.
• Review incoming invoices, support accounts payable processes, and maintain accurate administrative records.
• Oversee facility-related matters by partnering with service providers, suppliers, and other external vendors.
• Assist with meal coordination and other office support activities tied to meetings, employee gatherings, and daily operations.
• Contribute to the planning and execution of employee-focused events and company activities, including larger morale-building programs.
• Support a high-volume environment by balancing multiple requests and shifting priorities across office and field operations.
• Use business software such as Excel, Word, Outlook, and Smartsheet to track information, prepare documents, and manage administrative workflows. Requirements
• 5+ years of experience in office management, administrative operations, or a closely related role.
• Background supporting a fast-paced office environment with frequent interruptions and changing priorities.
• Experience handling invoices, accounts payable support, or similar financial administrative tasks.
• Ability to manage vendor relationships, facility coordination, and front-desk or reception responsibilities.
• Strong multitasking and prioritization skills with a calm, detail oriented approach.
• Proficiency in Microsoft Excel, Word, and Outlook; familiarity with Smartsheet is preferred.
• Previous event coordination experience is a plus, particularly for employee engagement or company functions.
• Excellent interpersonal communication skills with the ability to be approachable, dependable, and appropriately firm when needed.

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