Church Office & Property Administrator Urban Sanctuary San Jose San Jose, CA Job Details Part-time $28 - $30 an hour 6 hours ago Benefits Flexible schedule Qualifications Customer communication Confidential information handling Executive administrative support Detailed cost estimating Real estate administrative experience Task prioritization Computer skills Productivity software Facilities administrator experience Office management Property management Full Job Description Church Office & Property Administrator

JOB DESCRIPTION 9/10/2026

The job as a Church Building Maintenance & Office Support Staff is a cooperative position that requires the ability to work with people from diverse backgrounds who are passing on rich traditions, creating community in the city and working together in a venerable but fragile 90-year-old building.

Administrative Responsibilities Include:

Eventual responsibility to be main point of contact for all building users maintain positive relations with and between building users; Communicate with building users regularly regarding schedule. Maintain online calendars; building use, building maintenance, meetings, filings. Maintain Sunday support team schedule Develop documents such as weekly bulletins and inserts; General office work such as filing, updating electronic files, membership records and directory, create name tags, making copies; Answer phone calls, take messages and forward as needed; Open mail, check church emails and forward or respond as needed; Work cooperatively with bookkeeper, janitorial service, gardener, and other occasional maintenance contractors; Make purchases & turn in expense reports for reimbursement or use designated expense card; Use employee's vehicle, or coordinate errands with other employee or volunteers to replenish office, kitchen, and janitorial supplies and materials Create and oversee annual lease agreement renewals Manage rentals; rental agreements, fees, event staffing, liability insurance, event set up, etc. Support pastor with administrative duties. Create forms, policies, and procedures as needed Help finance with filings as needed Update bulletin board as needed

Property Maintenance Responsibilities Include:

Oversee the daily operations of the building (know who is on site, maintain safety & security, assisting with logistics); Check each room weekly and address maintenance needs according to established priorities generally accepted practices; Receive all maintenance requests from building users and respond to requests in a timely manner. Communicate with building users regularly regarding building maintenance issues. Work with contractors and volunteers to resolve maintenance issues Keep track of and schedule all inspections and regular maintenance (fire, HVAC, sump pump) Request quotes and recommend contractors for small projects such as room remodeling, electrical, plumbing, sewer, and HVAC improvements; Update the property resource listing as needed Monitor parking lot, maintain illegally parked vehicle log, and give warnings or tow when needed Maintain good relationships with parking partners and communicate parking issues and fee changes Keep track of and issue building keys as needed Contact SJ city hall when city hall events create issues on church property

Qualifications:

Ability to prioritize building needs and to provide time and cost estimates for completion of tasks; Ability to lift 20 lbs. Ability to problem solve and follow procedures relating to building security; Working knowledge of Microsoft Office and Google Drive to create, revise and print documents: Reliability to do unsupervised work to the highest standards. Experience in and appreciation of a multi-cultural work place Trustworthiness to respect and protect the sensitivity & confidentiality of personnel and financial documents; A mindset of community service.

Building Users:

First Christian Church dba

Urban Sanctuary:

building owner, Sunday mornings, occasional evenings (7 hours/week) Recovery Café: Main building user: Café program Monday through Friday, one Saturday per month. Center for

Arts, Spirituality, and Activism:

occasional events SURJ (Showing Up for Justice): 2 to 3 meetings a month NGC (Nueva Generación en Cristo): Spanish speaking congregation, Sunday afternoons & some week nights 12-

Step Program:

once a week

Parking Partners:

Recovery Café Catholic Charities Sumon Kahn - 6 residents

Pay:

$28.00 - $30.00 per hour Expected hours: 15.0 per week

Benefits:

Flexible schedule

Work Location:

In person