Office Manager

We are looking for a detail-oriented Office Manager to oversee daily administrative operations for our Finance department in Santa Barbara, California. This is a long-term contract position offering a dynamic and collaborative work environment. The ideal candidate will bring strong organizational skills and a proactive approach to ensuring office efficiency.

Responsibilities:

• Manage administrative functions, ensuring smooth day-to-day office operations.
• Monitor and maintain inventory of office supplies, placing orders as needed to avoid shortages.
• Oversee accounts payable processes, including invoice management and timely vendor payments.
• Perform receptionist duties such as answering calls, greeting visitors, and managing correspondence.
• Coordinate with department staff to facilitate efficient workflows and resolve operational challenges.
• Ensure compliance with office policies and procedures while fostering a positive workplace environment.
• Organize and schedule meetings, appointments, and events as required.
• Maintain accurate records and documentation for financial and administrative activities.
• Collaborate with vendors and service providers to address office needs.
• Identify opportunities for process improvements to enhance overall office efficiency.