Office Administrator

Office Administrator Ventura, CA Job Details Part-time $20 - $22 an hour 6 days ago Benefits 401(k) Paid time off On-the-job training Qualifications Practice management Employee onboarding Spanish Client onboarding Phone communication Intake Maintaining patient confidentiality HIPAA Mid-level Medical scheduling Administrative experience High school diploma or GED Task prioritization Discharge planning Organizational skills Productivity software Office management Onboarding process management Associate's degree Referral coordination Communication skills Technical Proficiency Payroll processing Client interaction via phone calls Clinic management Behavioral health

Full Job Description Benefits:

PTO Accrual Potential for Full Time Hours Sick Time 401(k) About Beachmont Beachmont is a growing behavioral health organization dedicated to providing high‑quality, ethical, and compassionate in-home behavior intervention services to individuals with disabilities and their families. Our work is fast‑paced, mission‑driven, and collaborative; and our administrative team plays a critical role in keeping services accessible, organized, and responsive. Position Summary The Office Administrator supports the daily operations of Beachmont's clinic and field-based services. This role is hourly, 30-40 hours per week, and is ideal for a detail‑oriented, organized professional who enjoys juggling priorities, communicating with diverse stakeholders, and supporting both clients and clinical staff in a healthcare environment. Key Responsibilities The Office Administrator is responsible for, but not limited to, the following duties: Conduct timely, professional communication with clients and staff via phone, email, and secure messaging Schedule and coordinate clinical appointments across multiple service types Manage updates within the practice management system Enter, update, and track funding authorizations for services Support client onboarding, orientation, and service navigation Facilitate client discharges and complete required documentation Assist with intake and referral processes, including responding to general inquiries Maintain accurate clinician schedules and availability Support staff onboarding, including document collection, onboarding checklists, and tracking Assist with staff assignments and ongoing schedule adjustments Support payroll submission processes Track and support credentialing and recredentialing submissions and documentation Manage incoming and outgoing correspondence (mail, fax, digital communications) Assist with additional administrative duties as needed Can self manage, fill in the gaps when needed, and take initiative. All duties must be performed in compliance with HIPAA , company policies, and applicable federal and state regulations. Qualifications Bilingual in Spanish High school diploma or equivalent required; associate's or bachelor's degree preferred Prior experience in healthcare, behavioral health, or clinical administration strongly preferred Comfort working in practice management or scheduling systems (ReThink experience a plus) Strong organizational skills with excellent attention to detail Professional, clear, and compassionate communication skills Ability to manage confidential information with integrity and discretion Ability to prioritize tasks and adapt in a fast‑paced environment Proficiency with Microsoft Office and general office technology Why Join Beachmont? Competitive hourly pay ($20-$22/hour, based on experience) Meaningful work supporting clients, families, and clinical teams Collaborative and supportive work environment Opportunity to grow with a mission‑driven organization On-the-job training and support provided