Office/Business Manager

Office/Business Manager Grace Lutheran Church & School - 3.8 Visalia, CA Job Details Full-time $63,000 - $70,000 a year 6 days ago Benefits Health insurance Dental insurance Paid time off Retirement plan Qualifications Google Workspace Budget management Teamwork HR department experience Interpersonal skills Financial transaction processing Facilities management Employment law Microsoft Publisher HR legal compliance Executive administrative support Mid-level Financial performance report preparation 3 years Customer inquiry handling Personnel records management Attention to detail Financial record maintenance Employee relations management QuickBooks Workers' compensation claims Contracts Accounting and finance experience Vendor contract management Newsletters (communication methods) Office management Practicing budget management in an educational setting Financial audit support Full Job Description Position Summary The Office/Business Manager oversees the administrative, business, and financial coordination of Grace Lutheran Church, Grace Christian School, and Growing in Grace Preschool. This role supports the Executive Team and church leadership by maintaining organized administrative systems, coordinating financial processes, supporting human resource functions, and ensuring effective communication and office operations. The Office/Business Manager serves as a central administrative resource for church members, school families, staff, and visitors while helping maintain responsible stewardship of the church's resources and operations. Payroll and bookkeeping functions are outsourced; this role coordinates closely with external service providers. Qualifications Personal and Professional Display a lifestyle that reflects a dynamic relationship with Christ. Highly organized; able to work independently and collaboratively Professional, courteous, and service-oriented in all interactions Exercises discretion and maintains confidentiality Reliable, accurate, and detail-oriented Emotionally mature with strong interpersonal skills Skills and Experience Familiarity with human resource practices and compliance requirements 3-5 years of accounting or financial administration experience Working knowledge of QuickBooks or similar systems Proficiency in Google Workspace and Microsoft Office (Word, Publisher, PowerPoint) Core Responsibilities1. Financial and Business Administration Coordinate financial operations across the church, school, and preschool in collaboration with the Executive Team and Treasurer Serve as liaison with outsourced payroll and bookkeeping providers Assist in budget preparation, financial oversight, and annual audit coordination Prepare financial reports for boards, staff, and congregational meetings as directed Maintain administrative credit card records and oversee purchasing practices Procure supplies necessary for church and school operations 2. Contributions and Financial Records Coordinate contribution tracking and member statements Receive and document chapel offerings Ensure accurate communication of contribution and disbursement data with bookkeeping services 3. School and Preschool Financial Coordination Manage tuition billing, payments, and related financial records Maintain accurate documentation for all school and preschool financial transactions 4. Human Resources Support Maintain employee records and benefits documentation Assist with workers' compensation claims and insurance coordination Support compliance with applicable employment laws and policies Provide administrative support during employee relations matters as requested 5. Facilities and Vendor Coordination Support facility scheduling and usage coordination Maintain vendor and service contracts in collaboration with leadership Provide administrative support to facility and grounds personnel Manage keys, passwords, locks, combinations, etc. 6. Office Administration and Communication Serve as the primary point of contact for visitors, calls, and general inquiries Maintain organized office systems and records Coordinate and distribute the monthly church newsletter Support clear and consistent internal and external communication Accountability and Reporting This position reports to the Executive Team and works in coordination with the Church Treasurer, Principal, Preschool Director, Facility Manager, and Ground Keeping Manager. Work Schedule This position generally follows weekday office hours, with occasional additional hours required to support meetings and events.

Pay:

$63,000.00 - $70,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Retirement plan

Work Location:

In person