Office Manager

We are looking for an organized and proactive Office Manager to support a busy workplace in Washington, District of Columbia. This Long-term Contract position is ideal for someone who can keep office operations running smoothly while coordinating vendors, facilities, employee support, and executive-level administrative needs. The successful candidate will bring strong judgment, attention to detail, and a service-oriented approach to maintaining an efficient and welcoming office environment.

Responsibilities:

• Oversee day-to-day office operations, ensuring facilities, vendors, and essential services are managed effectively.
• Lead discussions with suppliers, landlords, and service partners to secure favorable terms while tracking invoices and coordinating timely payments.
• Source and purchase office materials, furniture, and equipment in line with company guidelines and approved budgets.
• Act as the main point of contact for building-related matters, including access badges, keys, repairs, cleaning concerns, maintenance requests, and workplace technology coordination.
• Coordinate onboarding logistics for new employees by preparing documentation, arranging workspace setup, facilitating system and tool access, and supporting orientation activities.
• Arrange routine cleaning and upkeep for office spaces and equipment while helping maintain an organized, functional workplace layout.
• Support special initiatives such as team events, company gatherings, and other workplace programs that enhance employee experience.
• Provide executive administrative support through calendar coordination, travel booking, accommodation arrangements, and expense report processing.
• Partner with People & Culture to assist with employee benefits administration and help promote a safe, secure, and positive work environment.
• Monitor office inventory levels and review requests for supply purchases to ensure materials remain available without exceeding budget expectations.