HVAC office manager

HVAC office manager US1 Air Conditioning Aventura, FL Job Details Full-time $20 - $25 an hour 9 hours ago Qualifications Operations management Phone communication Administrative experience Supervising experience Team management Task prioritization Calendar management HVAC Human resources Vendor relationship management Clerical experience Budgeting Office management Full Job Description Overview We are seeking a dynamic and highly organized HVAC Office Manager to oversee the administrative operations of our HVAC service team. This vital role combines office management, vendor coordination, and team supervision to ensure smooth daily functions. The ideal candidate will bring energy, efficiency, and a proactive approach to managing schedules, finances, and personnel in a fast-paced environment. Your leadership will help streamline processes, enhance communication, and support our commitment to exceptional service delivery. Responsibilities Manage daily office operations, including dispatch, multi-line phone systems, and calendar management for technicians and project schedules Supervise administrative staff and coordinate training & development initiatives to foster team growth and efficiency Oversee vendor relationships, negotiate contracts, and ensure timely procurement of supplies and equipment Organize and maintain filing systems, and clerical documentation for seamless record retrieval Requirements Proven experience in office management or administrative roles within HVAC or related fields; supervisory experience is essential Excellent organizational skills with the ability to manage schedules effectively and prioritize tasks efficiently Demonstrated vendor management skills including contract negotiation and relationship building Knowledge of human resources practices, payroll procedures, budgeting, and office procedures Exceptional communication skills paired with professional phone etiquette and customer service orientation Ability to supervise teams, handle multiple responsibilities simultaneously, and adapt quickly in a fast-moving environment Join us as an HVAC Office Manager where your leadership drives operational excellence! We value energetic professionals who thrive on organization, teamwork, and delivering outstanding service. This role offers an exciting opportunity to develop your career while supporting a dedicated team committed to quality work.

Pay:

$20.00 - $25.00 per hour

Experience:

HVAC office

Management:

1 year (Required)

Work Location:

In person