Office Manager Prime Pediatric Dental Group - 1.0 Coral Springs, FL Job Details Full-time 6 hours ago Qualifications Computer operation Teamwork Computer literacy Organizational skills Multi-line phone systems Clerical experience Full Job Description Job Summary We are looking for a highly organized and proactive Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong leadership skills, excellent communication abilities, and a comprehensive understanding of office management practices. As Office Manager, you will coordinate administrative tasks, support staff, manage client interactions, and maintain an efficient workspace that promotes productivity and professionalism. Bilingual in Spanish and English Preffered ) Duties Manage office operations, including overseeing clerical tasks, filing systems, and data entry to ensure accuracy and efficiency. Coordinate calendar management and schedule appointments, meetings, and events with precision. Handle multi-line phone systems, providing professional front desk support and exceptional customer service to clients and visitors. Maintain office supplies inventory, order necessary materials, and ensure the office is well-equipped at all times. Utilize productivity software such as Microsoft Office (Word, Excel, Outlook) to prepare reports, spreadsheets, and correspondence. Supervise administrative staff, providing training on office procedures, computer skills, and phone etiquette. Support bookkeeping activities using QuickBooks or similar accounting software for invoicing and expense tracking. Facilitate effective communication between departments and with external clients to foster a collaborative work environment. Ensure compliance with organizational policies and health & safety regulations within the office setting. Perform general clerical duties including proofreading documents, maintaining filing systems, and managing confidential information. Experience Proven experience in office management or administrative roles with a strong emphasis on clerical support and customer service. Demonstrated proficiency in Open Dental, Microsoft Office Suite (Word processing, Spreadsheets, Calendar management Familiarity with QuickBooks or other accounting software for financial recordkeeping is preferred. Experience handling multi-line phone systems and providing front desk support in a professional setting. Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members. Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment. Technical proficiency in computer literacy including data entry, proofreading, file management, and productivity software tools. Personal assistant or executive support experience is advantageous for managing schedules and client communication. Join our team as an Office Manager to lead our administrative functions with professionalism, enthusiasm, and efficiency—helping us create a productive workplace that supports our organizational goals!

Work Location:

In person