Overview We are seeking an experienced, highly organized Office & Operations Coordinator to join our growing septic and sitework company. This is a key position responsible for managing daily office operations, supporting field personnel, coordinating customer communications, maintaining accurate records in QuickBooks, and helping ensure our projects run efficiently. The ideal candidate is proficient with Apple (Mac) computers, experienced with QuickBooks, and thrives in a fast-paced environment. Knowledge of the septic, sitework, excavation, or construction industry is highly desirable. Responsibilities Manage office operations Maintain accurate data entry records using Microsoft Office applications and QuickBooks accounting software Operate multi-line phone systems including AI, handle incoming calls, and provide prompt, friendly customer service Oversee office management duties including filing, organizing documents, and ensuring supplies are stocked Handle bookkeeping tasks such as invoicing, expense tracking, payroll and reconciling financial records Handle daily scheduling and dispatching Support client communication through phone, email, and in-person interactions while maintaining confidentiality of sensitive information Coordinate appointments, meetings, and schedules for staff members or executives as needed Assist with clerical tasks such as proofreading documents, managing correspondence, and performing general administrative support Knowledge of the septic, sitework, excavation, or construction industry is a plus, but not required Qualifications Proven office experience with strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks Excellent Apple Mac computer literacy including data entry, typing speed, and basic troubleshooting skills Prior experience in customer service and administrative roles demonstrating strong phone etiquette and client communication skills Ability to handle confidential information discreetly while maintaining professionalism Strong time management skills with the ability to prioritize tasks efficiently Ability to work independently and a part of the team Personal assistant and office management experience is required We Offer Competitive pay based on experience Full-time, stable employment Friendly, team-oriented work environment Opportunity for growth with an established company If you're dependable, detail-oriented, and looking for a long-term career with a respected local company, we'd love to hear from you. Apply today by sending your resume and work experience. Qualified candidates will be contacted for an interview.

Pay:

$25.00 - $31.00 per hour Application Question(s): Do you have reliable transportation? Do you have experience in the septic or sitework industry? Are you flexible with working overtime when needed? Are you proficient in QuickBooks? If so, what version? What level of proficiency do you have with all applications of Microsoft? Are you proficient with Apple Mac computers?

Work Location:

In person