Job Summary We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This vital role combines high-level administrative support with office management responsibilities, ensuring seamless daily operations and effective collaboration across departments. The ideal candidate will not only dress the part, but demonstrate exceptional organizational skills, and possess a proactive attitude to support executive leadership and maintain an efficient office atmosphere. This paid position offers an exciting opportunity to contribute to our company's growth while developing your professional skills. Responsibilities Provide comprehensive administrative support to our CEO, including managing calendars, keeping her on track, and being "one step ahead." Oversee day-to-day office operations, including managing supplies, filing systems, and maintaining a professional work environment. Organize and coordinate quarterly company events, meetings, and internal communications to foster team engagement and productivity. Handle correspondence via email, phone calls with professionalism and confidentiality while taking care of new customers and instructors. Utilize productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks for bookkeeping, data entry, and financial record keeping as well as Adobe. Assist with project coordination by tracking deadlines, proofreading documents, and keeping a good filing system. Manage internal communication channels to ensure timely dissemination of information across teams and departments. Requirements Proven experience as an executive assistant or office manager with strong organizational skills and attention to detail. This includes dressing professionally Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with bookkeeping using QuickBooks or similar accounting software; basic understanding of financial record management to include payroll, A/P and A/R. Excellent typing speed combined with strong writing skills for proofreading and transcription tasks. Ability to handle confidential information discreetly while demonstrating professionalism in phone etiquette and internal communication. Skilled in event planning, project coordination, and managing multiple priorities efficiently. Strong technical proficiency with office equipment such as multi-line phone systems and data entry devices; experience with office management tasks is preferred. Join us to be a key contributor in creating a well-organized workplace that supports our mission of excellence! This role offers the chance to develop your administrative expertise while working alongside inspiring leaders committed to your growth. Want to be part of a team where you are appreciated for your hard work? CIAO Seminars is a family-owned small business in Gulf Breeze, FL. We are professional, outgoing, and our goal is to offer quality continuing education for SLPs, OTs and PTs. Since 1999, our mission has always been the same; to take care of therapists.

Pay:

From $16.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Flexible schedule Health insurance Life insurance Paid time off Vision insurance

Education:

Associate (Preferred)

Language:

English (Required)

Work Location:

In person