Office Administrator

Office Administrator Hollywood, FL Job Details Full-time From $18 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Office management experience (1-2 years) Conducting community outreach projects Employee onboarding Accounting systems Medical documentation Operations management Phone communication Supplier management Event coordination Medical office experience Event planning Filing Executive administrative support Mid-level Improving operational efficiency Personnel records management Team development Medical administrative support Supervising experience Managing budgets in a finance role Team management Financial record maintenance Vendor relationship management QuickBooks Organizational skills Multi-line phone systems Clerical experience Office management Managing executive calendars Phone call management Onboarding process management Communication skills Payroll processing Cross-functional communication File organization Overseeing training Staff development Full Job Description Job Summary We are seeking a dynamic and highly organized Office Administrator to oversee daily office operations and ensure a smooth, efficient workplace environment. This role is vital in managing administrative tasks, coordinating schedules, supervising team members, and maintaining effective communication across departments. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and experience in office management to support our team's success. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your administrative expertise. Duties Manage and coordinate daily office activities, including front desk operations and multi-line phone systems to ensure seamless communication. Oversee schedule management for staff, meetings, appointments, and events, ensuring optimal time utilization. Supervise administrative staff and provide training & development to foster a high-performing team environment. Handle vendor management by coordinating with suppliers, service providers, and contractors to maintain operational efficiency. Maintain accurate bookkeeping, payroll processing, budgeting, and financial record-keeping using QuickBooks or similar accounting software. Organize and manage filing systems, medical office documentation (if applicable), and other clerical records with precision. Support human resources functions such as onboarding new employees, managing employee records, and assisting with HR compliance. Assist in event planning for company functions or community outreach initiatives to promote engagement. Ensure effective communication across all levels of the organization through clear written and verbal interactions. Manage calendar scheduling for executives or department heads to optimize productivity. Experience Proven experience in office management or administrative roles within a professional setting. Supervising experience with the ability to lead and develop team members effectively. Proficiency in QuickBooks for bookkeeping, payroll, and budgeting tasks. Strong organizational skills with the ability to multitask efficiently in a fast-paced environment. Experience with event planning, vendor management, and human resources processes preferred. Familiarity with medical office management or healthcare administration is a plus but not required. Excellent communication skills coupled with professional phone etiquette and customer service orientation. Demonstrated ability to handle clerical duties such as filing, calendar management, and front desk responsibilities confidently. Join us as an Office Administrator and become an integral part of our vibrant team! Your expertise will help foster an organized workplace where everyone can thrive while delivering exceptional support across all facets of our operations.

Pay:

From $18.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person