HVAC Office Manager AJ's Air Kissimmee, FL Job Details Full-time $18 - $22 an hour 1 day ago Benefits Dental insurance Paid time off Vision insurance Flexible schedule Qualifications Vendor relationship building Accounting systems Communication with suppliers Staff supervision Team supervision Spreadsheets Administrative experience Overseeing payroll Vendor relationship management Accounting and finance experience Multi-line phone systems Community relationship building Supplier relationship management (SRM) Financial data analysis tools Office phone management Data analysis software Full Job Description Job Overview We are seeking a dynamic and highly organized HVAC Office Manager to lead and streamline our administrative operations within the heating, ventilation, and air conditioning (HVAC) service environment. This role is vital in ensuring the smooth functioning of daily office activities, managing vendor relationships, overseeing bookkeeping and financial tasks, and supporting our team with exceptional administrative support. The ideal candidate will bring energy, efficiency, and a proactive approach to office management, fostering a positive environment that enhances productivity and customer satisfaction. Duties Oversee daily office operations, including front desk management, multi-line phone systems, calendar scheduling, and filing systems to ensure seamless communication and organization. Manage vendor relationships by coordinating service contracts, procurement processes, and ensuring timely delivery of supplies and equipment. Supervise administrative staff and provide training & development opportunities to foster a motivated and efficient team. Handle human resources functions such as payroll processing, employee records management, onboarding, and maintaining confidentiality of sensitive information. Utilize financial software like QuickBooks and other accounting tools to manage bookkeeping, invoicing, budgeting, expense tracking, and financial reporting. Coordinate event planning activities for company meetings or community outreach initiatives to promote team engagement. Maintain accurate records through meticulous filing systems, spreadsheets, and data entry within Microsoft Office applications. Support office management tasks including scheduling appointments, managing client communication, handling clerical duties, and ensuring excellent phone etiquette. Experience Proven supervising experience in an office or administrative setting within the HVAC or related industry. Strong proficiency with QuickBooks or similar accounting software; experience with bookkeeping and payroll processing is essential. Demonstrated expertise in schedule management, vendor management, and office organization. Background in human resources functions such as employee onboarding, training & development, and handling confidential information responsibly. Excellent communication skills with the ability to interact professionally with clients, vendors, and team members across multiple channels including front desk operations and multi-line phone systems. Technical proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with experience using spreadsheets for data analysis and reporting. Prior experience in event planning or project coordination is a plus. Strong organizational skills combined with a detail-oriented mindset to manage multiple priorities efficiently in a fast-paced environment. Join us to lead an energetic team dedicated to excellence in HVAC office management! We value proactive professionals who thrive on organization, communication excellence, and fostering positive workplace relationships. This position offers an exciting opportunity to make a significant impact while supporting our mission of delivering outstanding service through effective office leadership.

Pay:

$18.00 - $22.00 per hour

Benefits:

Dental insurance Flexible schedule Paid time off Vision insurance

Work Location:

In person