Office Manager/Executive Assistant Habitat For Humanity of Greater Palm Beach County Lake Worth, FL Job Details Full-time $23 - $25 an hour 8 hours ago Benefits Health savings account Health insurance Dental insurance Flexible spending account Paid time off Parental leave Vision insurance 401(k) matching Employee discount Life insurance Retirement plan Qualifications Spanish Expense management Executive administrative support English Microsoft Office Driver's License Attention to detail Task prioritization Productivity software Office management Process management Full Job Description Required to be

On-Site:

Position is located in Lake Worth, FL.

POSITION TITLE

Office Manager

REPORTS TO

: Director of People & Resources and assists the Executive team (CEO, COO, CAO & CFO) with tasks as well.

PURPOSE :

This position will be responsible for the daily management of business and office operations, project management, executive assistance, and representing Habitat for Humanity of Greater Palm Beach County, Inc., in a professional way true to our mission. Our affiliate is working to evolve and update policies and procedures so the correct person for this position will be a natural problem solver and have the ability to easily adapt to change. This position is part of the HR department so there will be some HR tasks assigned as well. The ideal candidate has a mastery of Microsoft suite and computer skills, a history of office management, a high attention to detail, and an ability to prioritize multiple tasks as they are assigned. This candidate also needs to be able to take tasks as they are assigned and work independently to reach the desired result.

KEY RESPONSIBILITIES

Supports company operations by maintaining office systems and supervising staff. Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions. Runs audio/visual equipment for all Board Meetings, finance meetings, team meetings, etc. Plans and runs quarterly All-Staff meetings, including the annual Christmas Party. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments. Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends. Manages vehicle fleet and facilities management for all affiliate owned/leased locations. Plan and complete the exit of an office building in Delray Beach. Implements and faithfully executes all policies, plans, and procedures adopted by the Board of Directors and directions given by the Chief Executive Officer and Chief Operating Officer. Performs other duties as assigned. Office Manager Qualifications /

Skills:

Must be an expert in Microsoft Office 365 Supply management Written/Verbal Communication Tracking budget expenses Delegation Staffing Managing processes Developing standards Promoting process improvement Inventory control Reporting skills Preferred attributes: Strong commitment to the Habitat for Humanity mission, principles, and guidelines. Effective communication and listening skills. Attention to detail with strong problem-solving skills. Ability to work with and serve a diverse demographic. Strong aptitude to work in a team environment and to seek partnerships in planning and plan execution. Represent Habitat for Humanity in the best possible light at all times.

REQUIRED LICENSE OR CERTIFICATION

Valid Driver's License Must meet Affiliate's driver guidelines for insurability

Core Values:

•

Elevate Others:

Empower each other to grow, thrive and rise.

• Go the

Extra Mile:

Demonstrate dedication and commitment to supporting our mission.

•

Honor Commitments:

Ensure reliability and follow-through in all financial matters.

•

Constructive Problem Solving:

Focus on solutions and continuous improvement.

• Do the

Right Thing:

Uphold integrity and ethical standards in all actions. Habitat for Humanity of Greater Palm Beach County is an equal opportunity employer and seeks to employ and assign the best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law. Habitat for Humanity of Greater Palm Beach County Inc. is committed to safeguarding the health of our employees and providing a safe work environment for everyone. Because of this, the Company has implemented a Drug-Free Workplace Policy to comply with Florida Statute 440.102(Drug Free Workplace).

Job Type:

Full-time Pay:

$23.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Retirement plan Vision insurance Application Question(s): Can you pass a background check and drug screen? Do you have a clean driving record for the past 3 years?

Experience:

Microsoft Office:

5 years (Required) Office management: 2 years (Preferred)

Language:

Spanish (Preferred) English (Required)

License/Certification:

Driver's License (Required)

Work Location:

In person