Overview We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. This role is vital in maintaining efficient workflows, supporting team members, and providing exceptional customer service. The ideal candidate will bring a proactive attitude, strong organizational skills, and technical proficiency to manage office systems, coordinate communications, and foster a productive workplace atmosphere. This paid position offers an exciting opportunity to lead administrative functions while contributing to a positive company culture. Also need to be Bilingual Responsibilities Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette. Oversee office management tasks such as filing, data entry, maintaining supplies, Estimates and ensuring the office environment is organized and welcoming. Utilize productivity software including Microsoft Office (Word, Excel, Outlook) and spreadsheets to prepare reports, track inventory, and manage schedules. Coordinate calendar management for executives and team members, scheduling appointments and meetings efficiently. Support customer service efforts by addressing client inquiries promptly via phone or email and providing excellent support at the front desk. Maintain office systems through technical proficiency with office management software like QuickBooks for invoicing or expense tracking. Qualifications Proven experience in body shop management or administrative roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word processing, Spreadsheets, Outlook) and familiarity with CCC software. Excellent computer literacy with the ability to quickly adapt to new technologies and office management tools such as QuickBooks or multi-line phone systems. Bilingual abilities are a plus to effectively communicate with diverse clients and team members. Strong clerical experience including data entry, filing, proofreading, and document management. Exceptional customer service skills with professional phone communication and phone etiquette. Experience in calendar management, time management, and supporting busy teams or executives. Personal assistant experience or familiarity with front desk responsibilities is highly desirable. Join us as an Office Manager to lead our administrative efforts with energy and precision! Bring your organizational talent and technical skills to create a vibrant workplace where efficiency meets excellence.

Pay:

$18.00 - $25.00 per hour Expected hours: No less than 40.0 per week

Work Location:

In person