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C
Confidential
Office Administrator
Career Insights for Office Manager (General)
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Scorecard
Based on Florida data
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What they do
An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
$56,080 / year median in Florida
+11% projected growth
Job Description
Are you an organized, motivated, and detail-oriented professional looking for more than just a job? Overview We are looking for a proactive and highly organized Office Administrator to drive operational efficiency by accurately managing office administration, including Odoo data entry and documentation, accounts payable/receivable support (invoices, payments, receipts), CRM record management, and proactive communication and follow-up with customers and vendors. The ideal candidate will be proactive, detail-oriented, and possess excellent multitasking skills to foster a productive workplace. As an Office Administrator, you will play a key role in enhancing office productivity and providing exceptional support to staff and clients alike. Responsibilities Office & Communication Management Serve as the first point of contact by professionally managing incoming calls, emails, and voicemails. Organize and prioritize daily workflow by reviewing Google Tasks, calendars, and pending action items. Handle general administrative communications and ensure timely follow-ups. Odoo ERP & Data Management Maintain accurate and up-to-date customer and vendor information in our Odoo ERP system. Ensure all documents are properly attached and maintain a highly organized digital filing system within Odoo. Create, assign, and manage follow-up tasks to ensure nothing falls through the cracks. Accounts Receivable Support Process and accurately apply customer payments to invoices in Odoo. Proactively follow up with customers on overdue invoices in a professional and courteous manner. Accounts Payable Support Receive, review, and organize all incoming vendor invoices. Accurately enter vendor bills into Odoo and perform 3-way matching against purchase orders and receipts. Support the payment review and weekly payment processing cycle. General Administrative & Accounting Support Track and resolve missing invoices, open issues, and management inquiries. Maintain confidential customer, vendor, account, and compliance records. Assist the management and accounting team with month-end closing and reporting preparation. Requirements +1 year of experience as a office assistant/administrator Must have +1 year of experience in processing customer payments and applying them to invoices within an accounting/ERP system (Odoo experience is a plus). Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer literacy skills. Bilingual English/Spanish Demonstrated technical proficiency in data entry This is a full-time, 100% on-site position: Monday to Friday, 8:00 AM to 5:00 PM. Must have availability to work occasional Saturdays as needed based on operational requirements (compensated as overtime).