Job Summary We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure a smooth, efficient workplace environment. This role is vital in coordinating office activities, managing communication channels, and supporting team productivity. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, expert in Athena and a proactive attitude to foster a welcoming and well-functioning office space. This paid position offers an exciting opportunity to lead administrative functions and contribute to the overall success of our organization. Responsibilities Manage front desk operations, including greeting visitors, handling multi-line phone systems, and maintaining professional phone etiquette. Run all aspects of Athena Sell Memberships Oversee office supplies inventory, procurement, and filing systems to ensure operational efficiency. Coordinate calendar management, schedule meetings, and organize appointments for staff and executives. Utilize productivity software such as Microsoft Office (Word, Excel, Outlook) and spreadsheets to prepare reports, documents, and presentations. Perform data entry tasks with accuracy using computer skills and clerical experience; maintain organized records for easy retrieval. Provide exceptional customer service by supporting client communication and addressing inquiries promptly. Assist with bookkeeping tasks using QuickBooks or similar accounting software when necessary. Qualifications Proven office management or administrative experience in a fast-paced environment. Strong computer literacy with proficiency in Microsoft Office Suite, spreadsheets, data entry, and word processing. Familiarity with QuickBooks accounting software is preferred. Excellent organizational skills with the ability to multitask efficiently while managing time effectively. Bilingual abilities are a plus to support diverse client and team communication. Exceptional phone communication skills coupled with professional phone etiquette. Experience with front desk operations, filing systems, proofreading documents, and calendar management. Demonstrated ability to handle clerical tasks such as typing, document proofreading, and maintaining accurate records. Join us as an Office Manager to lead our administrative efforts with energy and precision! Your expertise will help create a productive environment where team members thrive while delivering outstanding support to clients and colleagues alike.

Pay:

$50,000.00 - $65,000.00 per year

Benefits:

Health insurance Paid time off

Experience:

Medical office management: 3 years (Required)

Athena:

3 years (Required) Ability to

Commute:

Parkland, FL 33076 (Required)

Work Location:

In person